What are the responsibilities and job description for the Finance and Administrative Associate position at Business Development Corporation of the Northern Panhandle?
GENERAL FUNCTION:
The Finance and Administrative Associate is responsible for providing essential support in financial management, office administration, and operational processes to ensure the organization’s programs and initiatives continue at pace.
MAJOR DUTIES AND RESPONSIBILITIES
- Assists in administering federal/state grant programs and forgivable loans currently underway including monthly, quarterly, and annual progress and finance report requirements
- Maintains project documentation and prepares records in preparation of the organization’s annual financial audit
- Acts as liaison with external vendors, suppliers, and auditors as needed
- Serves as point of contact for general inquiries to the organization
- Reviews invoices to determine accuracy, work performed aligns with services agreed upon, and processes said invoices for payment
- Supports compliance and human resources processes
- Creates and generates ad hoc financial reports for Executive Director
- Maintains the confidentiality of BDC related activities. Performs duties in a professional manner, consistent with current government regulations.
Each employee is responsible for maintaining a high degree of professionalism to all stakeholders including but not limited to clients, vendors, public officials, visitors, fellow employees, and telephone callers. Each employee has a fundamental responsibility to maintain an environment free of safety hazards in order to maintain a safe working environment for themselves and coworkers, as well as visitors. These responsibilities lie in attending all mandatory training and testing, utilizing safe working techniques, and taking responsibility for detecting and reporting all unsafe conditions. Additionally, employees are responsible to maintain an understanding consistent with training on all procedures related to overall safety, fire safety, and applicable state and federal regulations. The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Incumbents may be requested to perform job‑related tasks other than those specifically presented in this description.
COMMUNICATIONS WITH OTHERS
INTERNAL - Frequent contact with Executive Director and BDC staff.
EXTERNAL - Regular contact with vendors regarding invoices; with banks regarding checking accounts and balances, and with consulting agencies regarding benchmarking information and audit preparation.
SPECIFICATIONS KNOWLEDGE AND ABILITY
· Strong technical knowledge and experience in Microsoft Office Suite
· Strong verbal and written communication skills
· Strong critical thinking skills
· Excellent time management and multi-tasking skills
· Working knowledge of Intuit QuickBooks Online or similar accounting software
EXPERIENCE
· Bachelor’s degree in accounting, Finance, Accounting, Business Management or similar.
· A minimum of 2-3 years of accounting experience.