District Purchasing

TITLE:  District Purchasing

EMPLOYMENT TERMS: Twelve (12) Months

SALARY CLASSIFICATION: Classified Salary Non-Exempt  

GENERAL STATEMENT OF PURPOSE: 

At Red Mesa Unified School District, the District Purchasing is responsible in overseeing and demonstrate a positive, professional, and understanding relationship with parents, students, and district staff; maintain a positive and productive attitude within the workplace; uphold personal conduct outside of the workplace; maintain a high-level of confidentiality; assure correctness of job duties as described within; willingness to collaborate to provide optimal efficiency and effectiveness for the operations of the District; adhere to and enforce policies and procedures set forth by the District.

RESPONSIBILITIES AND DUTIES

1. Establish/maintain District’s procurement workflow for all departments district-wide;
2. Review all Purchase Requisitions for compliance and accuracy in accord with USFR (Uniform Systems of Financial Records), AAC (Arizona Administrative Code), and District Policies before processing into a Purchase Order;
3. Enforce procurement requirements and compliancy in accord with USFR, AAC, and District policies, with regards to best practice;
4. Locates suitable and reputable sources/vendors that are advantageous to the District and maintain all purchasing accounts;
5. Prepares and issues Requests For Proposals (RFP) and Invitation For Bids (IFB) as needed and deemed advantageous to the District for purchased services/materials;
6. Maintains all District procurement contracts, agreements, and consortium membership(s);
7. Reviews financial documents related to procurement for propriety and compliance with USFR, AAC, and District policies;
8. Assists with development and implementation processes/procedures for disposal of District surplus property with regards to GFA requirements and reporting;
9. Assist with duties and responsibilities as needed in Accounts Payable, Receiving, Student Activities, Auxiliary, and occasionally Payroll;
10. Provides procurement support/assistance for all District departments throughout as needed;
11. Provides exceptional customer service to the public and District staff;
12. Performs other tasks/duties and assumes additional responsibilities as assigned by the Business Office supervisor, Superintendent, school principals, or the Governing Board.

QUALIFICATION: AA/AS Degree in Accounting, Business Administration or Management, or other related field preferred.

EXPERIENCE:  At least one (1) year experience with public school procurement/buying in Arizona and experience with accessing and navigating ADE Connect and understanding reports within; 

   Experience with the following software is preferred: Tyler Tech Infinite Visions (Enterprise) and/or I-Visions, , QuickBooks, Microsoft Office, and Google G-Suite for Education; Have experience working in a multicultural/rural; Navajo or Native American Preferred.

LICENSE:   Valid Driver's License  

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of the team.
• Dedication to the highest level of Educational, Administrative and Leadership services.
• Adherence to District Policy and Title 15, and USFR regulations.
• Commitment to Multicultural Education and to the integration of Navajo language and culture within the K-12 curriculum.

SUPERVISED BY: Business Manager or assigned Business office Supervisor.  

EVALUATION: Business Manager or assigned Business office Supervisor. Performance of this job will be evaluated in accordance with provisions of the Governing Board’s policy on evaluation of professional personnel.