By the Hand Club for Kids is a Christian, after-school program that emphasizes academic excellence while nurturing the whole child – mind, body, and soul. Located in Chicago’s most under-resourced neighborhoods, By the Hand helps children have abundant life. The culture of By the Hand is Christ-centered, people-focused, and results-oriented. While loving and nurturing, By the Hand has a strong results-orientation, a very structured program, and a growth mindset that believes with hard work we can all continue to learn and grow.

Joining By The Hand’s incredible mission as an abundant life builder means jumping right into the work of healing and hope on behalf of our extraordinary children. You’ll have the opportunity of a lifetime to impact the trajectory of generations of stories; helping students soar to success in their academic performance, practice personal accountability and, even more importantly, grow in their understanding of God and their relationship with Jesus. 

By the Hand is a not for profit, religious organization. Individuals employed at By the Hand are working in ministerial roles and perform all or some of the following responsibilities: sharing the Gospel, teaching chapel, leading Bible studies, discipling students and modeling behavior that is consistent with Christ’s teaching.

Position Title: Facilities Administrator (Part-time - 30 hours per week)

Reports to: Director of Facilities

Pay Range: $25-28 per hour

Overview of Position:

The Facilities Administrator will support the Facilities team and the CFO by providing administrative support. The position includes scheduling, organizing, filing, communicating with customers and vendors, maintaining supplies and asset documentation, ensuring facility policy adherence. 

Supervisory Responsibilities:

None.

Spiritual Requirements:

• Has a personal and saving relationship with Jesus Christ, evidenced by a lifestyle that demonstrates the Word of God, and is in regular fellowship with other members in a Bible-believing church.

• Agrees with the By The Hand Club Doctrinal Statement and adheres to the Employee Biblical Standards of Living.

• Shows by example, the importance of Scripture memorization, Bible study, prayer, witnessing, and Christian fellowship.

• Participates in weekly team prayer and devotion.

• Has completed an evangelism course and is trained and prepared to share the gospel with anyone who inquires  

• Works with leadership to monitor and enforce policies and procedures to further the BTH's religious purpose and religious freedom.

Role Responsibilities:

The Facilities Administrator is responsible for coordinating and managing all of the following: 

• Performs in a way that is consistent with the vision, mission and culture of By The Hand and commits to excellence in every aspect of the overall operation.

• Models cultural values of By The Hand Club For Kids in day-to-day behavior.

• Follows all policies as outlined in the operational guide, including maintaining brand standards and ensuring 100% adherence to the Child Protection Policy.

• Participates in employee growth plans including a regular personal development plan meeting. 

• Works with the Facilities Director to manage the Facilities Ticketing System and customer feedback.

• Oversees management of Community/Internal Event use of the buildings, including scheduling, calendaring and community member communications.

• Assists in the creation/implementation of preventative maintenance systems for all buildings.

• Maintains supply inventory at each site.

• Maintains vendor contact list and vendor contracts.

• Assists with budget management, spearheading/investigating potential facility cost savings.

• Administers Key and Vehicle polices.

• Schedules vendor work appointments.

• Requests work estimates.

• Gathers and organizes asset records, manuals, tax documents, insurance policies, and government filings.

• Performs building walk-throughs/check-ins with site facility liaisons.

• Assists with setup for All-Staff meetings/events.

• Additional tasks as assigned.

Required Skills/Abilities:

• This position requires a Christ-like servant leader who has a sense of calling and who models Biblical principles.

• Excellent interpersonal skills and a demonstrated record of completing assignments.

• Demonstrated ability to work with a team and inspire others.

• Experienced in writing professional emails and proficient in Microsoft Office and Google Workspace, including Forms, Sheets, Excel, and Word.

• Strong project management skills, with a focus on organization and attention to detail.

• Exhibits flexibility and an entrepreneurial spirit.

• Be willing to drive to each site to accomplish tasks as needed.

• Be assertive with vendors.

• Proactive with the ability to learn quickly and work independently, a self-starter.

• Displays quality work through accuracy and attention to detail.

• Excellent project management skills, which include being organized and detail oriented.

Education:

A Bachelors or Associates degree in a business-related field.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopies, filing cabinets and fax machines. This position does not work remotely.

Physical Demands:

The employee is regularly required to speak and listen. This role may require you to move equipment between rooms and/or locations and lift up to 50 pounds. Periodically has to travel to other organizational sites for meetings and training.

Disclaimer:

The duties and responsibilities described are not an exhaustive list of all functions that the employee may be required to perform. The employee may be required to perform additional functions as necessitated by business demands. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice. Employment with By the Hand Club for Kids is at will, and the employee must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.

By The Hand Club For Kids is an equal opportunity employer. By The Hand does not unlawfully discriminate against any protected classes. As a ministry, By The Hand is permitted and reserves the right to prefer employees or prospective employees on the basis of religion in our screening and selection process. By The Hand is also committed to providing reasonable accommodations for qualified candidates with a disability, absent undue hardship. An employee or applicant who believes he or she has a disability and may require an accommodation must contact the Human Resources Department at hr@bythehand.org or call 773-854-4176. 

Salary : $25 - $28