What are the responsibilities and job description for the US Payroll Tax Specialist - HROP - San Jose position at ByteDance?
Responsibilities
Team Introduction
The HROP Payroll Ops team strives to be the trusted partner to the employees as we respect and value their opinions and honoring our promise in handling sensitive data with integrity. We are committed to innovation in continuous systematization and process optimization to achieve our full potential and we endeavor to provide a positive end-to-end employee experience in salary and benefit processing.
We aspire to be the leading payroll ops team by providing excellent support to the employees in our industry in order for them to excel in their career. The ideal candidate is someone who is passionate, highly independent, self-driven with a growth mindset and is keen on accepting challenges yet remain humble with the aim of learning and growing with the team.
Responsibilities:
- Ensure the accurate and timely withholding, reporting, and filing of payroll taxes for U.S. operations, ensuring compliance with all applicable tax regulations, legislative changes, and agency requirementsReconcile wages and withholding for monthly, quarterly, and annual withholding and unemployment tax returns.
- Prepare, review and ensure timely delivery of W-2 / W-2Cs.
- Enter any tax adjustments in ADP Global View as required throughout the year.
- Reconcile quarter and annual tax returns including 941s, 940s, state and local returns.
- Manage and resolve any payroll tax notices received from various tax authorities.
- Respond to employee payroll tax queries and provide a high level of customer service meeting SLAs.
- Research and provide practical guidance on complex payroll tax issues.
- Collaborate with payroll team on tax legislative changes and updates that impact daily operations and implementation projects.
- Collaborate with finance, legal and HR operations and respond to ad hoc tax information requests as required.
- Assist with preparation of data required for all Federal and State audits.
- Assist with preparation of data for various insurance renewals.
- Assist with testing tax-related system upgrades and enhancements prior to production implementation.
- Develop and maintain documentation of payroll tax standard operating procedure (SOPs).
- Continually identify process improvements to increase efficiency and effectiveness of payroll tax touching processes.
Qualifications
Minimum Qualifications
- Bachelor’s degree in Accounting, Finance, Business, or related field.
- Minimum of 5 years of payroll tax experience.
- Experience using ADP Global View.
- Proven expertise in payroll compliance and administration, with a strong background in tax consulting.
- Experience in leading payroll tax audits and resolving complex tax issues.
- In-depth understanding of U.S. payroll regulations, federal and state tax law as well as payroll compliance requirements in North America.
- Exceptional communication and proven leadership and team management experience.
Preferred Qualifications
- Bachelor’s degree in business, accounting, Human resources, or related field.
- Experience in global accounting consulting firms is highly desirable.
- Familiarity with international payroll processes and regulations is a plus.
About Us
Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.
Why Join ByteDance
Inspiring creativity is at the core of ByteDance's mission. Our innovative products are built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.
As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.
Diversity & Inclusion
ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
Reasonable Accommodation
ByteDance is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/RA-request
Job Information
【For Pay Transparency】Compensation Description (Annually)
The base salary range for this position in the selected city is $112000 - $280000 annually.
Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.
Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).
The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
For Los Angeles County (unincorporated) Candidates:
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
3. Exercising sound judgment.
Team Introduction
The HROP Payroll Ops team strives to be the trusted partner to the employees as we respect and value their opinions and honoring our promise in handling sensitive data with integrity. We are committed to innovation in continuous systematization and process optimization to achieve our full potential and we endeavor to provide a positive end-to-end employee experience in salary and benefit processing.
We aspire to be the leading payroll ops team by providing excellent support to the employees in our industry in order for them to excel in their career. The ideal candidate is someone who is passionate, highly independent, self-driven with a growth mindset and is keen on accepting challenges yet remain humble with the aim of learning and growing with the team.
Responsibilities:
- Ensure the accurate and timely withholding, reporting, and filing of payroll taxes for U.S. operations, ensuring compliance with all applicable tax regulations, legislative changes, and agency requirementsReconcile wages and withholding for monthly, quarterly, and annual withholding and unemployment tax returns.
- Prepare, review and ensure timely delivery of W-2 / W-2Cs.
- Enter any tax adjustments in ADP Global View as required throughout the year.
- Reconcile quarter and annual tax returns including 941s, 940s, state and local returns.
- Manage and resolve any payroll tax notices received from various tax authorities.
- Respond to employee payroll tax queries and provide a high level of customer service meeting SLAs.
- Research and provide practical guidance on complex payroll tax issues.
- Collaborate with payroll team on tax legislative changes and updates that impact daily operations and implementation projects.
- Collaborate with finance, legal and HR operations and respond to ad hoc tax information requests as required.
- Assist with preparation of data required for all Federal and State audits.
- Assist with preparation of data for various insurance renewals.
- Assist with testing tax-related system upgrades and enhancements prior to production implementation.
- Develop and maintain documentation of payroll tax standard operating procedure (SOPs).
- Continually identify process improvements to increase efficiency and effectiveness of payroll tax touching processes.
Qualifications
Minimum Qualifications
- Bachelor’s degree in Accounting, Finance, Business, or related field.
- Minimum of 5 years of payroll tax experience.
- Experience using ADP Global View.
- Proven expertise in payroll compliance and administration, with a strong background in tax consulting.
- Experience in leading payroll tax audits and resolving complex tax issues.
- In-depth understanding of U.S. payroll regulations, federal and state tax law as well as payroll compliance requirements in North America.
- Exceptional communication and proven leadership and team management experience.
Preferred Qualifications
- Bachelor’s degree in business, accounting, Human resources, or related field.
- Experience in global accounting consulting firms is highly desirable.
- Familiarity with international payroll processes and regulations is a plus.
About Us
Founded in 2012, ByteDance's mission is to inspire creativity and enrich life. With a suite of more than a dozen products, including TikTok, Lemon8, CapCut and Pico as well as platforms specific to the China market, including Toutiao, Douyin, and Xigua, ByteDance has made it easier and more fun for people to connect with, consume, and create content.
Why Join ByteDance
Inspiring creativity is at the core of ByteDance's mission. Our innovative products are built to help people authentically express themselves, discover and connect – and our global, diverse teams make that possible. Together, we create value for our communities, inspire creativity and enrich life - a mission we work towards every day.
As ByteDancers, we strive to do great things with great people. We lead with curiosity, humility, and a desire to make impact in a rapidly growing tech company. By constantly iterating and fostering an "Always Day 1" mindset, we achieve meaningful breakthroughs for ourselves, our Company, and our users. When we create and grow together, the possibilities are limitless. Join us.
Diversity & Inclusion
ByteDance is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. Our platform connects people from across the globe and so does our workplace. At ByteDance, our mission is to inspire creativity and enrich life. To achieve that goal, we are committed to celebrating our diverse voices and to creating an environment that reflects the many communities we reach. We are passionate about this and hope you are too.
Reasonable Accommodation
ByteDance is committed to providing reasonable accommodations in our recruitment processes for candidates with disabilities, pregnancy, sincerely held religious beliefs or other reasons protected by applicable laws. If you need assistance or a reasonable accommodation, please reach out to us at https://tinyurl.com/RA-request
Job Information
【For Pay Transparency】Compensation Description (Annually)
The base salary range for this position in the selected city is $112000 - $280000 annually.
Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses/incentives, and restricted stock units.
Benefits may vary depending on the nature of employment and the country work location. Employees have day one access to medical, dental, and vision insurance, a 401(k) savings plan with company match, paid parental leave, short-term and long-term disability coverage, life insurance, wellbeing benefits, among others. Employees also receive 10 paid holidays per year, 10 paid sick days per year and 17 days of Paid Personal Time (prorated upon hire with increasing accruals by tenure).
The Company reserves the right to modify or change these benefits programs at any time, with or without notice.
For Los Angeles County (unincorporated) Candidates:
Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state, and local laws including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Our company believes that criminal history may have a direct, adverse and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:
1. Interacting and occasionally having unsupervised contact with internal/external clients and/or colleagues;
2. Appropriately handling and managing confidential information including proprietary and trade secret information and access to information technology systems; and
3. Exercising sound judgment.
Salary : $112,000 - $280,000