What are the responsibilities and job description for the Technical Administrative Assistant position at CACI?
What You’ll Get to Do
CACI is looking for a Technical Administrative Assistant to support the Military Sealift Command (MSC) Overhaul Management Team (OMT) during shipyard repair availabilities. This role would provide basic administrative assistance and technical assistance using the MSC Shipboard Automated Maintenance Management System (SAMM) on work being performed on various ships during an availability period of approximately 2 months duration. Overtime work may be required. This position will entail working with customers and third-party contractors and therefore requires excellent communication and teamwork skills.
More About the Role
Administrative Responsibilities:
- Provide general administrative assistance in shipyard office and on the vessel
- Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval
- Arrange appointments, meetings, and prepare meeting spaces for use
- Prepare and format presentations
- Duplicate, collate, roll, and bind or fasten documents and drawings for distribution
- Scan documents, and correct scanned documents for modification and reuse
- Prepare and distribute reports and compile data
- Maintain consumable supply inventory and report low levels to the contractor
- Coordinate and track administrative correspondence
- Part Time position - Full Time when on travel
Continental US cities include:
- Charleston, SC
- Vallejo, CA
- Norfolk, VA
- Mobile, AL
- Boston, MA
- Philadelphia, PA
- San Diego, CA
- Portland, OR
Technical Responsibilities:
- Maintain local SAMM network and train OMT on SAMM usage
- Establish and maintain a point-of-contact list
- Enter Condition Found Reports into SAMM and track the response by the MSCREP
- Track status of Contract Change Orders (CCO) and update OMT on daily status
- Develop and maintain spreadsheets for MSC OMT
- Use SAMM for the planning, research, execution, and maintenance of records across the ashore and afloat enterprise
- Enter data and draft reports provided by shipyard, ship’s force, contractors, and members of the OMT into SAMM
- Review weekly status reports and SITREPS for accuracy against data in SAMM
- Prepare and distribute meeting minutes on behalf of the OMT, compile weekly reports from meeting minutes and other SAMM actions including recording actions into SAMM database to include Port Engineering Notebook
- Maintain security, confidentiality, and non-disclosure of contract and technical information and documents encountered
- Deliver and pickup documents and materials within the shipyard wearing personal protective equipment
You’ll Bring These Qualifications
- Read and write in fluent English,
- Ability to walk up and down ladders and walk long distances onboard a vessel and in a shipyard
- Ability to lift to 25-pound packages
- Intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook
- Must be able to travel 100% of the duration of the task
These Qualifications Would Be Nice to Have
- SAMM training and experience
- Previous job-related experience (government/military or private)
- Active SECRET clearance
- Safety training
This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI that are consistently available. Individuals who apply may also be considered for other positions at CACI.
What We Can Offer You:
- We’ve been named a Best Place to Work by the Washington Post.
- Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives.
- We offer competitive benefits and learning and development opportunities.
- We are mission-oriented and ever vigilant in aligning our solutions with the nation’s highest priorities.
- For over 60 years, the principles of CACI’s unique, character-based culture have been the driving force behind our success.
Company Overview:
CACI is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other protected characteristic.
Pay Range: There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits. Learn more here
Since this position can be worked in more than one location, the range shown is the national average for the position.
The proposed salary range for this position is:
$47,100-$96,500Salary : $47,100 - $96,500
