Activities Coordinator #119

Find out why Cal-Am Properties sets the standard for workplace satisfaction! For more than two decades we have built our reputation on developing and servicing properties throughout the United States.

Pay: $22.00 Hourly

Job Summary

• Coordinate all aspects of Company meetings and events.
• Effectively coordinate and execute resident events, activities and classes to Cal-Am standards.
• Actively engage residents to utilize and enjoy active lifestyle amenities.

General Accountabilities

• Evaluate and select providers of services according to customer requirements.
• Negotiate contracts with service providers, suppliers, and vendors.
• Monitor event activities to ensure compliance with applicable regulations and laws, the satisfaction of participants, and the resolution of any problems that arise.
• Inspect event facilities to ensure that they conform to customer requirements.
• Confer with staff at event sites to coordinate details.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing, and event security.
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Meet with sponsors and organizing committees to plan, scope, and format events, establish and monitor budgets, or review administrative procedures and event progress.
• Review event bills for accuracy and approve payments.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Maintain records of events, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Takes appropriate disciplinary action in response to insubordination, misconduct, and lackluster performance.
• Thoroughly documents employee/resident incidents as they arise.
• Position duties and work schedule may change according to business needs at any time or as instructed by management.
• The Company reserves the right to add or change duties at any time.

Job Qualifications

• Experience: At least three years of experience as an event planner.
• Education: Bachelor's Degree in hospitality management or the equivalent in training and experience.

Skills

• Critical Thinking
• Coordination
• Time Management
• Judgment and Decision Making
• Negotiation
• Complex Problem Solving
• Service Orientation
• Management of Personnel Resources
  

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