Payroll and Billing Clerk

Description

Assist with Payroll Processing

Assist with the regular processing and issuing of employee paychecks and statements of earnings and deductions; compute wages and deductions, and enter data into computers and HR information system; review accuracy of time sheets, wage computation, and other information in order to detect and reconcile payroll and discrepancies; assist with verification of employee attendance as needed, hours worked, and pay adjustments, and post information onto designated records; assist with any recording of employee information, such as exemptions, transfers, status changes, terminations, and resignations, in order to maintain and update employee and payroll records; provide timely information to employees, supervisors and directors on payroll matters; and assist with the processing of direct deposits; compute, review and edit employee accruals as needed.  (Performs approximately 30% of day) 

Assist with Billing Processing: 

Assist with the regular monthly invoice processing to partners in a timely manner; bill partners per the contract requirement and other agreements; track program budgets; provide other records and data to partners as needed; enter and record data into the accounting software; maintain billing records in electronic files; post information onto designated records; assist with any recording of billing, such as time sheets, program summary of hours, credit card transactions, and other accounts payable related to the partner, in order to minimize billing errors and improve partner satisfaction; provide timely information to stakeholders on billing matters.  (Performs approximately 50% of day) 

Assist Employees: 

Assist with the questions and concerns that employees have such as setting up direct deposit, W-4, W-2, payroll checks, in order to improve employee satisfaction; assist supervisors that have questions or concerns about the employees; reset HRIS login credentials; review and contact the employee for payroll paychecks discrepancies; inform employee fingerprint and mileage reimbursement process; review and calculate sick accruals; email or mail out essential documents as needed; provide timely responses to employees and other stakeholders; keep a record of communication to be able to improve customer service. (Performs approximately 10% of day)

Perform Other Duties as Assigned.

As directed by the director of finance (and departmental managers – Yen), assist with the matching or reconciliation of credit card receipts and any other finance and payroll related duties as required; file and record attend staff meetings as requested; and perform other duties as assigned.  (Performs Approximately 10% of day)

Qualifications

Education/Training/Experience/License Required:

A minimum of high school diploma or GED is required; 2 to 4 years direct related work experience preferred in bookkeeping, payroll, purchasing, and/or general accounting; skilled with Intuit QuickBooks financial software (Intermediate to Advanced level); knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology; knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; be able to communicate clearly in English; ability to maintain a high level of accuracy in preparing, recording and entering information; skilled in logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; demonstrated excellent interpersonal, verbal, listening and written skills; team building skills; analytical and problem solving skills; knowledgeable of customer and personal service, such as determining the customer’s needs, meeting quality standards of service, and evaluation of customer satisfaction; be able to establish and maintain interpersonal relationships; be able to communicate effectively with clients, supervisors, and peers; possess basic clerical skills and understanding of clerical procedures and systems, such as word processing, managing files and records; knowledgeable of bookkeeping and accounting terminology; excellent interpersonal, verbal, active listening and written communication skills; analytical and problem solving skills; stress and time management skills; computer skills including the use of Google Business products, Job Costing software, Microsoft Word and Excel proficiency; effective organizational skills; be able to work in a fast paced environment; multi-task various assignments given; and be able to meet set job related goals, objectives and timelines; may be requested to submit to a background, criminal records check; and may be requested to take a drug and alcohol exam after a conditional offer of employment is signed.

Salary : $22