Marketing Support Specialist

Love marketing, design, and seeing your work actually get used? Know your way around proposals, deadlines, and Adobe… especially in the A/E industry? This might be your sweet spot.

CALA is looking for a Marketing Support Specialist to join our growing team and support marketing, proposals, events, and studio leaders across all four offices. This role is hands-on, collaborative, and perfect for someone ready to grow their marketing career in the A/E world.

The Work Environment:

This is a full-time, in-office role based in our San Jose or Burlingame studio. We value collaboration, mentorship, creativity, and the energy that comes from working side-by-side with your team.

What You’ll Do (aka where you shine):

You’ll work closely with our marketing team, studio leads, and project teams to keep proposals, marketing efforts, and events moving forward, on time and on brand.

Your day-to-day may include:

• Supporting the Marketing team and Studio Leads with marketing and business development initiatives
• Coordinating, designing and producing RFP/RFQ response packages from kickoff internal team meetings through final InDesign delivery
• Managing multiple proposals and deadlines at once (organized chaos lovers welcome)
• Writing and editing resumes, project descriptions, templates, and company messaging
• Supporting conferences, events, sponsorships, and client engagement efforts
• Assisting with marketing campaigns (email, social media, digital content)
• Maintaining CRM data and tracking marketing and business development activity
• Helping Mission & Messaging Lead mine content for social media, website, conferences, and speaking opportunities
• Collaborating across offices with Owners, Leadership, Project Managers, and Marketing team

Who You Are:

You’re organized, creative, detail-oriented, and not afraid of deadlines. You enjoy working with people, juggling priorities, and seeing your work make an impact.

You’ll be a great fit if you have:

·       2 years of marketing or proposal experience in the A/E industry

·       Strong writing, editing, and creative communication skills

·       Proficient/Expert in Adobe InDesign & Photoshop, Microsoft Word, Excel, and Google Suite

·       Experience preparing RFPs/RFQs and managing multiple projects with shifting priorities

·       Proactive, positive, “let’s figure it out” mindset with a strong work ethic and desire to learn

·       Approachable, confident, and calm under pressure, with a sense of humor

·       Ability to build trust and strong relationships with clients and internal teams

·       Collaborative, adaptable, and solution-oriented to support business goals

·       Valid CA driver’s license with occasional travel (~40 hours/year)

Bonus Points (Not Required)

• Associates or Bachelor’s degree in marketing, design, communications, business, or related field
• Experience with CRM systems
• Familiarity with digital marketing, social media, or multimedia content

Who we are:

CALA is a landscape architecture firm passionate about creating spaces where people connect, play, and thrive. From neighborhood parks and trails to campuses, streetscapes, and sports complexes, we work with local public agencies to design places people love. Though a small business with 24 teammates across four studios, our CALAfam is curious, creative, and driven by the belief that great design strengthens communities.

Why You’ll Love It Here

·       A team that actually wants you to learn, grow, and be creative

·       Work on projects that matter, for clients and the community

·       Your ideas and voice actually shape campaigns and proposals

·       A culture that values curiosity, accountability, and good vibes

What we offer:

• Starting Wage: $30-$35/hour (hourly, non-exempt) (DOE)
• 401(k) with company match
• 100% employer-paid medical premiums (Kaiser & Blue Shield options)
• Vision & dental coverage
• All-inclusive paid time off (holidays, vacation, sick, personal)
• Continuing education support
• Weekly team get-togethers
• A collaborative, creative, in-office culture
• Real opportunities for growth in marketing, administration and business development

TO APPLY: Resumes submitted via LinkedIn will NOT be reviewed. You must email our HR Director separately at s.ditto@callanderassociates.com the following:

Cover Letter: We want to hear your voice (not just copy-pasted AI). Keep it short, real, and creative (max 1 page). Answer these:

• Why CALA? What about our work, culture, or projects excites you?
• Where are you headed? Where do you see yourself in 5 years, and how does this role help you get there?
• Why this role? Tell us why you want a long-term career in marketing within the A/E world, not just a paycheck.

We care about authenticity, creativity, and curiosity. Show us why you’d be a standout CALA teammate!

Resume (be concise, multiple pages are discouraged)