Program Administrator

The mission of CALMRA, INC. is to improve the lives of persons with developmental disabilities by providing the highest quality residential and other support services in an ethical and loving environment.

PROGRAM ADMINISTRATOR

POSITION SUMMARY:

• The Program Administrator is responsible for the standards of care for that is outlined in the Job Description and for adherence to all CALMRA, INC’s policies.

PRINCIPAL RESPONSIBILITIES AND TASK:

• The following statements describe the general nature and level of the work performed. They should not be considered an exhaustive of all duties. Employees may perform other related duties as required.

Responsibilities:

• Supervision of Staff

• Licensing and Regulation/Household Monitoring

• Public Benefits/Finances

• Community Relations/Liaison

• Community Resource/Participation

• Administration

Essential Job Functions

• Supervision of Staff

• Ensure House Supervisors are conducting team meetings and PCP goal trainings assist staff as needed

• Interview and hire appropriate residential staff

• Monitor completion of all personnel requirements

• Monitor completion of all training requirements

• Conduct or assist in all areas of staff discipline and/or terminations

• Conduct or assist in all employee evaluations

• Orient all new staff to the agency and their jobs tasks

• Ensure homes have appropriate staffing – working as direct care coverage may be required in emergency situations

• Approve/disapprove all overtime, vacation, and other leave

• 
  Licensing and Regulations/Household Monitoring

• Ensure each home meets or exceeds standards in the following areas:

• Physical Structure

• Person-Centered Plans

• Medical or other assessments

• Documentation

• Conduct monthly in-home monitoring and report and follow-up on findings

• Attend all Person-Centered plan and other Team Meetings – ensure all PCP documents are prepared and submitted on time

• Ensure all items in need of replacement/repair are done in a timely manner

• Act as liaison to any/all licensing agents

• Report all incidents to Supervisor, DDA and OHCQ within required time frames and follow up as needed

• Responsible for responding to and handling calls/issues after hours, including weekends and overnights

• 
  Finances

• Monitor finances of residents

• Approve expenditures of Personal Needs Allowance according to regulations

• 
  Community Relations/Community Liaison

• Act as community liaison for CALMRA with regards to community neighborhood concerns

• Maintain positive community relations with all neighbors

• Represent CALMRA at public meetings/events as directed

• Act as liaison to public offices (Coordination of Community Services (CCS’), MACS, DSS, DDA, OHCQ, and other Community resources)

• 
  Community Resources/Participation

• Maintain community resource information

• Assist staff to ensure community participation by residents

• Ensure family contacts are maintained/improved

• 
  Administration

• Attend Executive functions as directed

• Participate in established community groups

• Conduct special projects as directed

• Complete and maintain all trainings as required

OTHER FUNCTIONS:

• Performs other related duties as assigned

REQUIRED KNOWLEDGE, SKILLS & ABILITIES:

• 
  Requires knowledge of correct English grammar and usage

• Good computer knowledge and skills

• Good interpersonal and communication skills

• Ability to perform basic mathematical calculations

• Ability to communicate clearly and effectively, both verbal and in writing

• Ability to work in a team setting

MINIMUM EDUCATION, LICENSE AND EXPERIENCE:

• Master’s Degree and three years’ experience or Bachelor’s Degree and five years' experience in increasingly responsible position; Proven ability in administrative, personnel and financial areas of a residential (or similar) program

• Ability to drive a car/van and have reliable transportation to perform duties

• Good driving record

• Clean background and credit check