Payroll Specialist

Payroll Specialist

Finance Department

FLSA: Non-Exempt

Minimum Pay: $18.85

JOB SUMMARY

This position performs specialized duties related to the county's payroll functions.

MAJOR DUTIES

• Processes bi-weekly and monthly payroll; enters hours for all employees; calculates, balances, and distributes garnishments, insurance payments, etc.

• Processes retirement and other contributions.

• Balances 941 to general ledger on a monthly basis.

• Files 941, Georgia taxes, etc. on a regular basis.

• Files, prints, and distributes W-2s annually.

• Reviews human resources inputs for accuracy.

• Maintains annual and sick leave accruals for all employees.

• Prepares month-end invoicing for assigned departments.

• Prepares month-end journal entries.

• Provides payroll information to auditors as needed.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of county payroll processes.

• Knowledge of relevant federal and state laws, county ordinances, and department policies and procedures.

• Knowledge of garnishment laws.

• Knowledge of computers and job-related software programs.

• Skill in problem solving.

• Skill in prioritizing and planning.

• Skill in developing and maintaining files.

• Skill in preparing detailed financial reports.

• Skill in interpersonal relations.

• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Finance Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include relevant state and federal laws and county and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related specialized duties. Strict regulations and the need for accuracy contribute to the complexity of the position.

• The purpose of this position is to perform specialized duties related to the county's payroll functions. Successful performance ensures the efficiency and effectiveness of those functions.

CONTACTS

• Contacts are typically with coworkers, IRS employees, employees of retirement and insurance companies, vendors, and the general public.

• Contacts are typically to exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping.

• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Salary : $19