What are the responsibilities and job description for the Facilities Administrative Assistant (20 Hours per week) position at Cape Elizabeth School Department?
- Education: High School Diploma (minimum)
- Maine CHRC certification (criminal records check)
- Self-starter and able to work under limited supervision
- Exceptional clerical, communication, organizational, and technical skills necessary
- Ability to think outside the box and assist in developing new methods to improve processes within the facilities department.
- Provide administrative support to Operations Manager and Director of Facilities
- Collaborate with school administrators as needed to ensure facility and staff needs are addressed
- Interact with students, staff and parents in a courteous, professional manner
- Understand access control software and ability to make changes
- Schedule facility reservations with scheduling software along with Google Calendars
- Facility use invoicing and payment collection
- Distribute weekly facility use schedules
- Schedule field reservations
- Oversee key accountability and assignment
- Monitor Facilities email
- Monitor Facilities mail
- Monitor current certificates of insurance
- Answer the phone and return calls from messages
- Other duties as assigned
JobID: 1291
Position Type:
Transportation/Administrative Clerk
Transportation/Administrative Clerk
Date Posted:
8/3/2025
8/3/2025
Location:
Cape Elizabeth School Department
Cape Elizabeth School Department
Facilities Administrative Assistant
Overview:
The Facilities Administrative Assistant position is based in a fast paced environment with a high demand for organizational skills. Under the “One Town Concept”, this position will serve both the Town of Cape Elizabeth along with the Cape Elizabeth School Department.
Qualifications:
Responsibilities:
Work Schedule:
Flexible hours within normal working hours (8:00-5:00 M-F) - Some remote work possible
Reports to:
Director of Facilities
Operations Manager of Facilities