Office Coordinator

Who We Are:

GMA Accessories dba Capelli New York is a major U.S. manufacturer and distributor of apparel, footwear, novelty and gift products, jewelry, fashion accessories, handbags, PPE, and sports/athletic apparel for women, men, and kids. We were established in 1990 and have approximately 600 employees in the U.S.A. and 2,500 employees worldwide. We have locations in the U.S.A., UK, China, Hong Kong, Germany, and Bangladesh. 

What We Are Looking For:

We are looking for a reliable, organized, and proactive Office Coordinator at Capelli New York to work at our New York City Office to ensure the smooth day-to-day operations of our office. This role involves administrative support, coordination of office activities, and being the point of contact for internal and external communications. The ideal candidate thrives in a fast-paced environment and takes initiative to improve office systems and processes.

Responsibilities:

·        Oversee daily office operations and ensure a clean, organized, and well-stocked work environment

·        Greet and assist visitors, clients, and vendors as the first point of contact

·        Manage incoming and outgoing correspondence, including phone calls, mail, and emails

·        Coordinate meetings, appointments, and conference room bookings

·        Maintain and order office supplies and equipment

·        Support HR and Finance with administrative tasks such as onboarding, time tracking, or invoice processing

·        Manage office calendars and assist with travel arrangements

·        Ensure office policies and procedures are up to date and followed

·        Assist with organizing company events and internal communications

·        Liaise with facility management, IT support, and service vendors

Skills and Requirements

·        2 years of experience in an administrative, office management, or coordinator role

·        Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

·        Excellent organizational and multitasking abilities

·        Strong written and verbal communication skills

·        Professional demeanor with a customer-service mindset

·        Ability to maintain confidentiality and handle sensitive information

·        Familiarity with office equipment and basic troubleshooting

Salary Range: $50,000- $60,000

Capelli New York is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.