What are the responsibilities and job description for the Administrative Assistant position at Caring Haven?
๐๐๐ฆ๐ข๐ง๐ข๐ฌ๐ญ๐ซ๐๐ญ๐ข๐ฏ๐ ๐๐ฌ๐ฌ๐ข๐ฌ๐ญ๐๐ง๐ญ (๐๐๐ซ๐ญ-๐๐ข๐ฆ๐, ๐ ๐ฅ๐๐ฑ ๐๐จ๐ฎ๐ซ๐ฌ, ๐๐ง-๐๐๐ฅ๐ฅ ๐๐๐๐๐ฒ)โฃ
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Location: Hybrid โ East Bay preferred for occasional in-person meetings and emergency fill-insโฃ
Pay Range: $25โ$28 hourโฃ
Status: W-2 Part-Time Employeeโฃ
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๐๐๐จ๐ฎ๐ญ ๐ญ๐ก๐ ๐๐จ๐ฅ๐โฃ
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We are seeking a highly ๐ฆ๐๐ญ๐ฎ๐ซ๐, ๐ฉ๐ซ๐จ๐๐๐ฌ๐ฌ๐ข๐จ๐ง๐๐ฅ, ๐๐๐ฉ๐๐๐ฅ๐, ๐ฉ๐ซ๐จ๐๐๐ญ๐ข๐ฏ๐, ๐๐๐ฉ๐๐ง๐๐๐๐ฅ๐ ๐๐ง๐ ๐ฆ๐ข๐ฌ๐ฌ๐ข๐จ๐ง-๐๐ฅ๐ข๐ ๐ง๐๐ administrative assistant who brings both professional ๐จ๐๐๐ข๐๐ ๐ฌ๐ค๐ข๐ฅ๐ฅ๐ฌ and ๐๐๐ซ๐๐ ๐ข๐ฏ๐ข๐ง๐ ๐๐ฑ๐ฉ๐๐ซ๐ข๐๐ง๐๐. This unique role supports our leadership team while remaining available to step into emergency client care when no other coverage is possible. If you're the kind of person who thrives on purpose, adapts quickly, and understands the urgency of care work, we want to meet you.
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๐๐๐ฒ ๐๐๐ฌ๐ฉ๐จ๐ง๐ฌ๐ข๐๐ข๐ฅ๐ข๐ญ๐ข๐๐ฌโฃ
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Administrative Tasks (๐๐๐ฃ๐จ๐ซ๐ข๐ญ๐ฒ ๐จ๐ ๐ญ๐ก๐ ๐๐จ๐ฅ๐):โฃ
โข Calendar coordination, email support, and document draftingโฃ
โข Assist with vendor and client communication and program logisticsโฃ
โข Track receipts, invoices, and grant-related paperworkโฃ
โข Update forms, flyers, reports
โข Create and maintain Google Drive folders, filing systems, and checklistsโฃ
โข Attend tabling and networking events on behalf of the company โฃ
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Occasional Direct Care Backup (๐๐ฆ๐๐ซ๐ ๐๐ง๐๐ฒ ๐๐ง๐ฅ๐ฒ):โฃ
โข Be available to cover a last-minute caregiving shift (non-medical support) when neededโฃ
โข Provide companionship, light ADL support, and client supervisionโฃ
โข Follow detailed care plans prepared in advanceโฃ
โข Notify leadership immediately of any risks or client changesโฃ
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๐๐๐ช๐ฎ๐ข๐ซ๐๐ฆ๐๐ง๐ญ๐ฌโฃ
โข 3 years administrative experience
โข Prior hands-on caregiving experience required
โข Valid driverโs license and reliable transportationโฃ
โข Must complete background check, fingerprinting (Live Scan), TB test, and health screeningโฃ
โข Willing to register as a Home Care Aide (HCA)
โข Tech-savvy and comfortable with Canva, Google Workspace, Zoom, and basic Excelโฃ
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๐๐จ๐ง๐ฎ๐ฌ ๐๐ค๐ข๐ฅ๐ฅ๐ฌโฃ
โข Bilingual (especially Spanish)โฃ
โข Familiar with HIPAA
โข CRM platforms and Marketingโฃ
โข Familiar with scheduling software (e.g., Homebase or similar)โฃ
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๐ช๐จ๐ซ๐ค ๐๐๐ก๐๐๐ฎ๐ฅ๐โฃ
โข 15 - 25 hours/week (admin project tasks)โฃ
โข May occasionally receive urgent texts or calls to fill a shiftโฃ
โข Flexibility is essential, some weeks light, others busierโฃ
โข Majority of work can be done remotely, with occasional on-site or in-person workโฃ
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๐๐จ๐ฆ๐ฉ๐๐ง๐ฌ๐๐ญ๐ข๐จ๐ง & ๐๐๐ซ๐ค๐ฌโฃ
โข $25โ$28 hour based on experienceโฃ
โข Paid sick time (per California law)โฃ
โข Paid training and support for HCA registrationโฃ
โข Flexible, mission-driven work cultureโฃ
โข Access to professional development supportโฃ
โข Deep purpose: Youโre directly supporting caregivers, families, and seniorsโฃ
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๐๐จ๐ฐ ๐ญ๐จ ๐๐ฉ๐ฉ๐ฅ๐ฒโฃ
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Send your resume and a brief message sharing:โฃ
โข Your caregiving and administrative experienceโฃ
โข Why flexibility and purpose-driven work matter to youโฃ
โข Your general weekly availabilityโฃ
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Email: ๐ง๐ข๐ค๐ค๐ข@๐๐๐ซ๐ข๐ง๐ ๐ก๐๐ฏ๐๐ง๐ก๐จ๐ฆ๐๐๐๐ซ๐.๐๐จ๐ฆโฃ
๐๐ฎ๐๐ฃ๐๐๐ญ ๐๐ข๐ง๐: ๐๐๐ฆ๐ข๐ง ๐๐ฌ๐ฌ๐ข๐ฌ๐ญ๐๐ง๐ญ โ ๐๐๐ซ๐๐ ๐ข๐ฏ๐๐ซ
Salary : $25 - $28