What are the responsibilities and job description for the Executive Assistant to the President position at Caring Network?
About Us: The Mission of Caring Network is to honor and glorify Jesus Christ, the author and creator of life, by bringing His love and compassion to abortion minded women and equipping them to choose life - both physical and spiritual.
About the Role: We are currently looking for an executive assistant, 20 hours a week, to be the right hand for our president and the administrative office. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/She will have previous experience working in an office environment, performing administrative duties and providing support to management. This position has the potential to grow to full time.
Responsibilities Include:
- Manage scheduling for President, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
- Provide support to admin office as directed to ensure that company goals and objectives are accomplished – emailing, scheduling, setting appointments, etc.
- Primary interface between President and Board of Directors – help facilitate documents needed for quarterly board meetings
- Coordinating volunteers serving in admin office, as well as use of shared spaces
- Liaising with internal and external executives on various projects and tasks
- Perform administrative and office support, such as typing, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Familiarity with Google Suite and must possess the ability to run reports in various software platforms (knowledge of Virtuous is a plus)
- Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the organization
- Organize team communications, both internally and offsite
Candidate Requirements:
- A committed Christian who demonstrates a personal relationship with Jesus Christ as Savior and Lord and is a participant in a local church
- Maintains a consistent life-affirming philosophy and would never refer or advise a woman to have an abortion
- Agree with and be willing to uphold Caring Network’s Statements of Faith and Principle and Core Values
- Enthusiasm for and commitment to the mission and strategy of Caring Network
- Comfortable with participating in prayer with co-workers
- Some C-suite admin support experience reporting directly to upper management
- Superb written and verbal communication skills
- Strong time-management skills and the ability to organize and coordinate multiple projects at once
- Proficiency in Microsoft Suite with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
