What are the responsibilities and job description for the Accounts Payable Specialist position at Caritas Family Solutions?
At Caritas, we know we’re competing with other employers for your services, and we want to win! It is our goal to offer competitive compensation and affordable benefits to all eligible employees. Caritas currently offers the following benefits to fulltime employees:
403 B Retirement Plan (5% Employer Match)
Generous Paid Time Off
Health, Dental and Vision Insurance Coverage
12 Employer Paid State & Federal Holidays
Telehealth Services
Employer Paid Life Insurance
Health Saving Account
Employer Paid Short- & Long-Term Disability
Real Work/Life Balance
Tuition Assistance Program
The Accounts Payable Specialist performs duties necessary to ensure all agency accounts are paid in a timely manner according to agency policies and generally accepted accounting principles.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Process high volumes of accounts payable transactions efficiently in a fast-paced work environment.
- Reconcile statements from various vendors to ensure that all invoices are accounted for.
- Monitor deadlines diligently and ensure monthly EFT payments are made for various vendors.
- Ensure that all accounts-related documents such as invoices and receipts are accurately coded and processed.
- Handle vendor inquiries and payments timely and appropriately.
- Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax documentation.
- Review for accuracy of assigned accounts and departments on invoice including allocations.
- Process all accounts payable invoices into the accounting system.
- Process weekly check run, and upload checks in to Positive Pay
- Ensure all processed invoices are scanned into accounting system.
- Ensure that all appropriate staff are entered and/or terminated in company fuel program.
- Communicate with people outside the organization, representing the organization to customers, the public and other external sources. This information can be exchanged in person, in writing, or by telephone or e-mail.
- Provide information to supervisors, co-workers, and/or others by telephone, in written form, e-mail, or in person.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.