Finance and Administration Director

Description

POSITION: Finance and Administration Director

DEPARTMENT: Finance and Administration

REPORTS TO: Center Director

FLSA STATUS: Exempt

Job Summary: Directs staff engaged in providing services in Finance; Purchasing, Property, Computer Support, Student Records, Maintenance, and Food Services. Ensures departmental programs and standards meet all DOL, PRH, and corporate requirements.

Duties:

Supervises Finance, Purchasing, Property, Computer Support, Student Records, Maintenance, and Food Services.

• Train, supervise, and evaluate direct reports staff and makes recommendations regarding disciplinary actions, promotions, and/or merit increases.
• In collaboration with various department managers, develops and implements center and internal management budgets. Ensures the Center operates within established budgets.
• Ensure timely and accurate submissions of required reconciliations, financial reports, and public vouchers.
• Fully communicate procurement rules and procedures to all staff members involved in the purchase, receipt, custody, oversight, documentation, or inventory of materials and services, while ensuring compliance with same.
• Assists in the development and implementation of the Contractor Property Management Plan. Ensures inventories are conducted in a timely and accurate manner.
• Maintain center facilities in a safe, attractive condition. Develop and implement a tracking system that documents scheduled maintenance, work orders, O&M deficiencies, and the amount of time taken to complete work. Updates FNC status in a biweekly basis and corrects funded deficiencies in a timely manner.
• Ensure that students receive well-balanced, nutritious meals, which enable them to remain healthy throughout their participation in the program. Obtain student input into the planning and evaluation of the content and quality of the meals and service provided.
• Establishes and implements systems to ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps.
• Establishes procedures and conducts periodic self-evaluation and audits to ensure integrity, accountability, and prevention of fraud and program abuse.
• Delegates responsibilities for effective operations through managers and supervisors in all areas.
• Submits all required reports to the Center Director in a timely manner according to assigned due dates and deadlines.
• Conducts and documents departmental meetings with staff to pass on communications from the senior staff meeting and other Center Director directives, informational memos and policy changes.
• Complies with all DOL guidelines, Job Corps notices and bulletins, and Center policies and procedures.
• Models, mentors and monitors appropriate career success skills.
• Helps students become more employable through continuous reinforcement.
• Participates in PRH mandated staff training.
• Performs other duties as assigned within the individual's scope and capabilities.

This job description is not intended to be all-inclusive. Therefore, the employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required The company reserves the right to revise or change job duties as business requirements dictate. It is mutually agreed that the job description does not constitute a written or implied contract of employment. It is also understood that the company reserves the right to change work schedules as required, including overtime·

We offer equal employment opportunities to all persons without discrimination on the basis of race, color, religion, age, sex (including gender identity and sexual orientation), genetic information, national origin, citizenship status, pregnancy and related medical conditions, physical or mental disability, or past, present, or future service in the Uniformed Services of the U.S., or any other legally protected status.

Requirements

Qualifications and Experience: Bachelor's degree in business administration or related field is required. Master's degree preferred. Three years' management experience required with accounting/finance experience preferred. Equivalent experience may be considered in lieu of educational requirements. Driver's License required.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and stand and walk; to reach with hands and arms and talk and listen. The employee is occasionally required to sit; to use hands to finger, handle, or feel; to taste and to smell. The employee must be able to occasionally lift and/or move up to 25 pounds. Specific vision capabilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level can vary from moderate to loud.