Legal Administrative Assistant

Carlton Fields is seeking a Legal Administrative Assistant for its Tampa office. Qualified candidates must possess a minimum of 5 years of experience as a legal administrative assistant with a focus on litigation and executive admin level support. Experience with construction litigation is preferred. Qualified candidates must have high attention to detail, be proactive, flexible, have excellent organizational and strong communication skills, proficiency in using Microsoft Word, Excel, Outlook and PowerPoint, and experience with electronic document management systems; Filesite experience with iManage is a plus. The ability to multi-task and prioritize tasks based on business needs is essential.  Duties include, but not limited to: Assist attorneys in preparing, proofreading and revising legal documents  Scheduling of Court appearances and depositions Trial and deposition preparation experience Proficiency with electronic filings in Federal and Florida State Courts, with JAMS and the AAA Time entry and client billing  Maintenance of files and records  Submission of new business intake and conflicts checks  Scheduling travel, appointments and meetings, creating agendas and ordering catering as needed Maintaining attorneys’ calendars and contact lists  Backup coverage for other Legal Administrative Assistants when necessary   Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability. Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.