Project Coordinator

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Carrier is a leading provider of heating, ventilating, air conditioning and refrigeration systems, building controls and automation, and fire and security systems leading to safer, smarter, sustainable, and high-performance buildings. Carrier is a leading provider to the building systems industry worldwide.

Automated Logic is a total energy solutions provider. For more than 30 years, we have been dedicated to designing easy-to-use building automation systems that provide the highest possible energy efficiency, while ensuring occupant comfort. Through our global team of company branches and independently-owned dealers, we offer industry-leading technology with local, on-the-ground service that is hard to beat. Automated Logic is a business within Carrier.

Automated Logic offers great company benefits including, but not limited to: Medical, Vision, and Dental insurance, retirement planning options, time off, and much more!

The Project Coordinator is primarily responsible for monitoring and reporting the financial performance of the project portfolio and overseeing project subcontracting and invoicing process. This position requires working closely with Operations on billing and timely collections, accurate job costing, budgeting, revenue forecast, project completion/closures, and subcontract agreement processing.

JOB RESPONSIBILITIES:

Project Financials

• Coordinate timely and accurate project cost transactions with Business Management and Accounting
• Prepare, support, and participate (as needed) in bi-monthly meetings with cross functional teams to prepare revenue forecast, discuss financial performance on individual projects, and discuss, as needed, forecast/Budget revisions.
• Work within existing ERP system to monitor forecasted/planned revenue goals, track open and warranty project completion dates, and ensure proper closure of both.
• Prepare/support forecast/Budget revisions and identify project risks and opportunities. Prepare financial reports regarding revenue and margin goals for Management (as needed).
• Manage and work closely with all vendors on any tax related issues.
• Work closely with internal staff to resolve any project related issues and concerns. (billings, closing dates, change orders/deducts, trailing cost, ... etc)
• Ensure Open payables issues are reviewed and resolved in timely manner, as necessary.
• Manage project closings process, budget revisions, and change of status.

Project Invoicing

• Responsible for full cycle AIA construction invoicing
• Creates, distributes, and collects project billing worksheets
• Enters Schedule of Values, as necessary, for all projects and project change orders
• Coordinates billing meetings with Project Managers, as AIA schedules are created
• Resolves contract invoice disputes through consistent communication with customers and internal employees
• Collects and tracks notes for monthly collections meetings with centralized collections team

Project Subcontracting

• Oversees subcontractor prequalification process.
• Prepare/process execution of all subcontracts and manage/oversee all subcontract related processes.
• Manages subcontractor pay-when-paid process and collection of subcontractor’s lien waivers.

EDUCATION/CERTIFICATIONS:

BA/BS degree preferred.

EXPERIENCE / QUALIFICATIONS:

• 5 years of experience within Building Construction/HVAC Industry

Carrier is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

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