What are the responsibilities and job description for the Administrative Assistant position at Catholic Charities Jacksonville?
Job Title: Administrative Assistant Exemption Status: Non-Exempt
Department/Location: Guardian Catholic School
Primary Function: Under the direction of School Principal, is responsible for working independently in providing a wide variety of administrative support activities in a school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned.
Essential Duties And Responsibilities
Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
Work independently as a lead person and be proactive in providing administrative support as requested
Works collaboratively in a positive, friendly, and professional manner with all employees and with others served
Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested
Maintain and respect the privacy of the persons supported
Receive and handle in a professional manner, incoming mail, calls and visitors; screen and handle requests for information.
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions
Provide support as necessary to the principal; prepare materials, and maintain all records
Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding
Basic Qualifications
Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees, parishioners and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality
Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required
Be able to type 50 WPM; be proficient with a 10-key calculator.
Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check
Education And Experience
Associate degree in business or public administration from an accredited institution or equivalent experience
Two to five years’ experience in a high activity environment as a secretary or administrative assistant or equivalent
Department/Location: Guardian Catholic School
Primary Function: Under the direction of School Principal, is responsible for working independently in providing a wide variety of administrative support activities in a school. The individual is also responsible for providing leadership and for working independently on a variety of administrative projects as assigned.
Essential Duties And Responsibilities
Support the pastoral and spiritual mission of the Diocese and the Catholic Church
Shall abide by Catholic principles in professional and private life, and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
Work independently as a lead person and be proactive in providing administrative support as requested
Works collaboratively in a positive, friendly, and professional manner with all employees and with others served
Display leadership, personal initiative, coordinate, facilitate and provide support with timeliness and accuracy; provide administrative support as requested by the executive director; provide support to others as requested
Maintain and respect the privacy of the persons supported
Receive and handle in a professional manner, incoming mail, calls and visitors; screen and handle requests for information.
Prioritize, coordinate and schedule calendar requests; maintain and ensure accuracy of the calendar; coordinate meetings and other functions
Provide support as necessary to the principal; prepare materials, and maintain all records
Perform other duties as assigned
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift as required in a normal office environment.
Required Activities: Walking; sitting; standing; stooping; reaching talking; handling; hearing; carrying; and keyboarding
Basic Qualifications
Must have a working knowledge of and a strong commitment to the mission of the Diocese and Catholic Church; be in full communion with the Church
Excellent communications kills, both verbal and written; excellent human relations and interpersonal skills
Exercise courtesy to fellow employees, parishioners and the public
Must be a self-starter; well organized; perform multiple tasks simultaneously and work with a sense of urgency
Ability to maintain confidentiality
Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend and evening work may be required
Be able to type 50 WPM; be proficient with a 10-key calculator.
Proficiency in computer technology to include word-processing Word for Windows, and Excel; be able to mail merge excel reports, queries, and text documents
Professional bearing; clean and neat personal appearance
Ability to successfully pass a background, criminal history, and credit history check
Education And Experience
Associate degree in business or public administration from an accredited institution or equivalent experience
Two to five years’ experience in a high activity environment as a secretary or administrative assistant or equivalent
Administrative Assistant
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