Recruiting Operations Coordinator

Recruitment Operations Coordinator

Catholic Charities of the Archdiocese of Chicago partners with mission-driven people and organizations across Cook and Lake counties to witness a message of mercy and hope to a world in need by improving lives, nourishing spirits; strengthening and empowering people, families, and communities; and committing to being present to our times through the eyes of faith.

Why Join Us?

Mission-Driven Work: At Catholic Charities, we are dedicated to our community by improving lives, nourishing spirits; strengthening and empowering people, families, and communities through our faith-based mission.

Professional Growth and Development: We value continuous learning and development. In this role, you'll be supported in enhancing your Recruitment and broader HR skills while contributing to a cause that matters.

Job Summary

We are seeking an organized Recruitment Operations Coordinator to join our People and Culture Team. The Recruitment Coordinator will support all administrative tasks associated with the organization’s hiring process and will help improve the overall experience for candidates and hiring managers.

This role is based at 721 N. LaSalle in Chicago and requires in-office days 2 days per week.

Essential Functions of the position are detailed below, and include any physical requirements below that.

• Maintain Applicant Tracking System (ATS) Records: Ensure that all candidate information and application statuses are accurately entered and maintained within the Applicant Tracking System (ATS), providing up-to-date tracking of recruitment activities.
• Create Job Requisitions: Work closely with the People and Culture (HR) Business Partners to develop and post job requisitions for a variety of positions in the ATS, ensuring they align with organizational requirements.
• Administrative Support: Be the primary point of contact for problem solving issues in the ATS. Provide general administrative support to hiring managers and team members and escalate issues to appropriate parties. Manage tasks including calendars and shortlisting candidates for select positions.
• Job Postings: Manage job postings on various job boards and the company website, ensuring all listings are accurate and up-to-date.
• Screen Resumes for selected positions: Conduct initial resume screenings to identify qualified candidates and forward them to hiring managers for further evaluation.
• Coordinate Interviews for selected positions: Utilize the ATS to schedule and manage interview logistics, including sending out invitations, confirmations, and follow-up communications to candidates and interviewers
• Candidate Communications: Serve as the primary point of contact for candidates throughout the recruitment process, providing timely updates and ensuring a positive candidate experience.
• Generate Recruitment Reports: Produce and distribute regular reports from the ATS that highlight key recruitment metrics, such as time-to-fill, candidate sources, and pipeline status, for review by the People and Culture team.
• Onboarding Support: Provide support for the onboarding process, including preparing offer letters, coordinating new hire paperwork, and scheduling orientation sessions.

PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.

X Kneel and move from sitting, bending, kneeling or standing multiple times a day.

X Climb up and down up to 3 flights of stairs at a time.

X Lift up to 25 pounds.

Other Requirements

X Background check, including any program specific requirements

Immediate Supervisor: Director, Talent Acquisition and Onboarding

Directly Supervises: N/A

Indirectly Supervises: N/A

Education and Experience Requirements:

Relevant Education:

Preferred: Bachelor’s Degree

Minimum: Associate’s Degree

Preferred Experience:

2 years experience

Previous experience in a recruitment or HR support role

Familiarity with an Applicant Tracking System

ADP Vantage experience

Minimum Experience:

1 year of work experience in HR or related field

Experience with HR software

Excellent communication and interpersonal skills

Ability to handle confidential information with discretion

Strong organizational skills and attention to detail

Can-do attitude and service orientation