Administrative Assistant to the President of Catholic Schools

The Administrative Assistant to the President provides high-level administrative and human resources support to the President of Catholic Schools. This role serves as a key liaison between school leadership and the diocesan and parish schools across West Tennessee. The ideal candidate is a practicing Catholic who is passionate about Catholic education, possesses strong organizational and communication skills, and is capable of managing a variety of administrative and HR functions in a dynamic school setting.

Key Responsibilities:

Administrative Support

• Serve as the primary point of contact for the President's office, handling inquiries and scheduling with professionalism and discretion.
• Manage the President's calendar, coordinate meetings, and prepare agendas and documentation as needed.
• Prepare and maintain confidential correspondence, reports, meeting minutes, and communications on behalf of the President.
• Assist in coordinating accreditation reviews and liturgical celebrations.
• Maintain filing systems, student records, and administrative documentation in accordance with diocesan and school policies.
• Collaborate with school departments to ensure smooth daily operations.

Human Resources Support

• Manage onboarding and orientation processes for new faculty and staff, including scheduling training and disseminating school policies and handbooks.
• Coordinate recruitment efforts for open school positions, including posting job requisitions on diocesan HRIS (Paylocity), screening applications, and assisting with interview scheduling.
• Distribute, track, and collect teacher and staff contracts and ensure timely submission to Diocesan HR.
• Track staff professional development hours and assist with teacher licensure documentation as needed.

Required:

• Practicing Catholic in good standing, with a strong commitment to Catholic education and the mission of the Church.
• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Minimum of 3 years of administrative and/or human resources experience, ideally in a school or non-profit setting.
• Proficiency in Microsoft Office Suite, Google Workspace, and general office technology.
• Highly organized with strong attention to detail and accuracy.
• Excellent written, oral, and interpersonal communication skills.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred:

• Experience in a Catholic school or diocesan setting.
• Familiarity with school information systems (e.g., PowerSchool, FACTS) and HR platforms (Paylocity).
• Bilingual in English and Spanish a plus.