What are the responsibilities and job description for the Administrative Assistant, Part-time position at Catholic Diocese of Venice?
Title: Administrative Assistant, Part-time (30 hours a week)
Reports to: Business Manager and/or Pastor
Location: St. Peter the Apostle Parish | Naples, FL
Classification: Hourly/Nonexempt
Overview
This position will be the first point of contact and sets the tone of the Parish environment and demonstrates courtesy, friendliness, and professionalism for anyone who visits the Parish; as well as providing support for all functions, including coordinating with all aspects of the Parish.
Job Responsibilities
- Identify volunteers the needs at the front desk and other office duties.
- Assist business manager with scheduling duties of office staff.
- Welcomes and directs visitors and parishioners.
- Answers, screens when necessary, and transferring phone calls accurately and courteously; takes clear messages if staff are not available.
- Assist with scheduling volunteers for offices and various ministries in the parish.
- Assists parishioners with inquiries, distributing registration forms and other documents.
- Assist staff in coordinating parish functions and other related duties as assigned by the Business Manager and/or Administrator and/or Pastor.
- Assist with recruiting and training volunteers for parish soft.
- Maintain and support Parish Soft including communications to parishioners.
- Maintains, ParishSoft sacramental records and Mass book, prayer list for the sick, and mass intentions.
- Support the planning and execution of parish events by coordinating office- related logistics with events coordinator, business manager and administrative assistant to the pastor.
- Other job duties as assigned.
Qualifications:
- Bachelor’s degree in a related field, is preferred
- 2-3 years of experience in a similar administrative role.
- Previous church employment/experience extremely helpful.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite and/or related software.
- Excellent organizational skills and attention to detail.
- Ability to work independently.
- Bilingual would be preferred.
- ParishSoft experience a plus.
- Must pass DOV assigned level II FDLE background check.
