Health Information Coordinator

POSITION:  The Health Information Coordinator compiles, processes, and manages health information records by ensuring patient records remain accurate, complete, current, confidential, and are compliant with federal and state regulations, HIPAA, and CEI policies and procedures.  The Health Information Coordinator works in conjunction with the interdisciplinary team to ensure complete integrity of patient information. 

Duties and Responsibilities

1. Enters data and makes changes in CEI’s electronic health record.
2. Scans and files documents to electronic record in a timely manner.
3. Attends weekly IDT meetings at the center, types meeting minutes and distributes monthly evaluation schedule.
4. Conducts audits of the records to maintain accuracy and completeness of the electronic health record, consistent with federal and state regulations, HIPAA, and CEI policies and procedures. Identifies and reports documentation deficiencies to team members and to Leadership to ensure deficiencies are resolved.
5. Obtains outside medical records from other facilities for prospective enrollees and current participants and inform all necessary parties once received.
6. Responds to requests for access to participant medical records from participant or family, and other outside sources, including obtaining appropriate approvals for release prior to releasing the records.
7. Prepares records for bi-annual CMS audit.
8. Medical Records Tracking to include filing, storage and retention of active and closed medical records and health information
9. Ensures adherence to HIPAA compliance standards at all times to ensure confidentiality of participant’s private information.
10. Performs other duties as assigned in a positive and helpful manner.

Minimum Qualifications

1. 2 years’ experience in medical records position.
2. Demonstrated ability working in an electronic medical records environment.
3. Prefer individuals with one of the following: Registered Health Information Technician (RHIT), Registered Health Information Administrator (RHIA), or Bachelor’s Degree in Health Information Management.
4. Knowledge of HIPAA compliance standards.
5. Excellent skills with Microsoft Office Suite.
6. Strong organizational skills and attention to detail.
7. Strong communication and interpersonal skills.
8. Demonstrated ability to handle confidential information