Medical Records Manager

POSITION SUMMARY:

The Medical Records Manager is responsible for the management and oversight of the medical records department to ensure accurate, complete, and confidential maintenance of patient health information. The role involves leading a team of medical records staff, maintaining compliance with legal and regulatory requirements, and optimizing the efficiency of department operations through the implementation of policies/procedures and the use of technology.

Effective, forward pursuit and departmental/corporate documentation of performance improvement is required. Work with Management to design and systematically monitor analyze and improve performance in order to improve patient outcomes. Adhere to JC, HRSA, and other regulatory funding requirements.

MINIMAL QUALIFICATIONS:

Education: An Associate's Degree from an accredited college or university in business/healthcare management preferred.

Experience: Supervisory or lead performance with a healthcare organization.

RESPONSIBILTIES AND PERFORMANCE EXPECTATIONS include, but are not limited to, the following:

• Be familiar with CFHC's program philosophies, goals and objectives. Be cognizant of and comply with all CFHC's policies and procedures, as well as state and federal regulations.
• Complete all required paperwork on time. (Payroll sheets, evaluations, data analysis, etc.)
• Provide leadership, guidance, and supervision to medical records clerks.
• Oversee, develop and implement the policies, processes and procedures for medical records staff.
• Coordinate daily with medical records staff to ensure that all records are maintained in compliance with law and the organization's procedures.
• Monitor and evaluate systems to improve record-keeping procedures.
• Stay current with state and federal laws related to medical record keeping and privacy.
• Coordinate the activities of the medical records.
• Expedite workflow; assign duties, scheduling and review/monitor staff performance.
• Collaborate on performance evaluations, job interviews, scheduling recommendations for hiring and termination, occurrence reports, disciplinary actions, and other related reports for staff to Director of Managed Care.
• Keep medical records staff informed regarding current issues in the medical/dental community that could have an impact on CFHC.
• Working knowledge of all aspects Medical Records Policies and Procedures
• Investigate, resolve medical records issues
• Work with team lead and others to approve supply requisitions and complete work orders
• Recommend ideas that streamline efficiency in accord with established policies and guidelines
• Collaborate with QI/RM regarding chart audits
• Participate in CFHC's committees, as assigned
• Review/Monitor medical records staff preparation of records for release to attorneys
• Review/Monitor record filing/mis-filing or missing chart process
• Participate in orientation and training medical records staff on policies and procedures
• Maintain computer literacy
• Perform other duties as assigned
  
  
  

BENEFITS:

Competitive Salary

Federal Student Loan Forgiveness:

PSLF – 10-year commitment, 120 loan payments and at the end of the commitment, the remaining loan is forgiven

Excellent medical, dental, vision, and pharmacy benefits

Employer Paid Long-Term Disability Insurance

Employer Paid Life Insurance equivalent to 1x your annual salary

Voluntary Short-Term Disability, additional Life and Dependent Life Insurance are available

Malpractice Insurance

Paid Time Off (PTO) – 4.4 weeks per year pro-rated

Holidays (9.5 paid holidays per year)

Paid Birthday Holiday

CME Reimbursement

401k Retirement Plan after 1 year of service (w/matching contributions)

Staff productivity is recognized and rewarded

PHYSICAL REQUIREMENTS:

• Requires 80% or more time spent standing/walking
• Independently mobile
• Ability to lift weight equivalents to what would be required when lifting supplies and equipment.
• Ability to adapt and function in varying environments of workload, patient acuity, worksites and work shifts.
  
  
  

American with Disabilities Act (ADA) Statement: External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job specific functions (listed within each job responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case-by-case basis.