Operations Administrator

Work hard, have fun! At Cerris Systems, our culture is built on hard work – but while enjoying ourselves in the process. Our family of construction companies prides itself on our 90 year history, our 100% employee ownership structure, our competitive pay and benefits... But what we pride ourselves most in is our people. We truly believe that our people are our greatest asset, and that’s why we place a heavy emphasis on recruiting, training, and retaining the best and brightest talent in the industry. Are you ready to become a part of the Cerris Systems family?

Nature of Work

Assist project management personnel by providing support to ensure that administrative tasks are completed and that the business functions efficiently.

Essential Responsibilities

• Prepare and process monthly project billing to include submitting to customers, pulling aging report, and following up outstanding payments.
• Track/maintain incoming inventory to include check in, notification to Ops team of inventory status, and supervising organization of warehouse.
• Log/book new projects and service calls for the project personnel.
• Manage vehicle fleet: orders, maintenance, repairs, recalls, vehicle assignments, Samsara software, registrations, gas cards, etc.
• Manage/update contractors and business licenses.
• Manage/track employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
• Manage/coordinate project documents such as prelien requests, change orders, project updates, certificates of insurance, subcontracts, etc.
• May be responsible for performing as the Onboarding Coordinator, which includes following strategic center’s processes for new employee onboarding, including but not limited to new hire paperwork, welcoming initiatives, background checks, drug screening, etc. while maintaining high level of confidentiality.
• Manage/add new customers, projects, services in Vista database.
• Supervise receptionist to ensure completion of duties.
• Promote the company safety culture and safety awareness throughout the company, projects, or office.
• Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.
  
  

Qualifications

• Ability to perform work accurately and completely, and in a timely manner
• Communication skills, verbal and written
• Ability to understand and implement best practice standards
• Knowledge of organizational structure and available resources
• Ability to quickly and effectively solve complex problems
• Ability to deliver quality through attention to detail
• Organizational skills
• Listening skills
• Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels
• Ability to be proactive and resourceful
• Ability to follow-up on inquiries in a timely manner
• Ability to prioritize multiple projects
• Proficiency in MS Office and all other company utilized software
• Ability to build relationships with team members that transcend a project
• Ability to build relationships and collaborate within a team
• Ability to learn and use a variety of software, tools and systems necessary to meet business needs
• Knowledge of construction industry terminology and documents
• Ability to supervise personnel
• Ability to provide performance management feedback and complete evaluations
• Ability to provide mentorship to less experienced team members
  
  

Education

• High School Diploma or General Education Degree (GED), or equivalent experience
  
  

Experience

• 2 years or more of related work experience preferred
  
  

Physical Demands

• Must be able to lift up to 25 pounds
• Normal office environment
• Frequent activity: sitting, viewing, and typing on computer screen
• Occasional activity: standing, walking, bending, reaching above shoulder
  
  

Cerris Systems and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA