Payroll and Expense Reporting Specialist

Who We Are:

At Rentals To Go we take pride in supplying and servicing fresh water flushing bathrooms, portable toilets, shower trailers, and more for parties, disaster relief, music festivals, and other events.

We provide a competitive benefits package that lets you live life the way you intend. We offer so much more than a regular paycheck; our benefits package is chock full of perks such as paid time off, health care opportunities, and 401K matching. Potential free access to some of the largest events in the Northeast.

Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Role Description:

Our Payroll and Expense Reporting Specialist works within our Accounting Department collecting employees' payroll information to process and ensure timely and accurate payments are made to employees. They will work closely with employees and serve as a liaison with the Human Resource Department. They'll gather employees' time sheets after each pay period and will verify that their payroll information and work hours are correct. They will quickly learn our payroll system and ensure that all appropriate taxes and withholdings are calculated.

They'll review and process employee expense reports to ensure appropriate receipts and approvals were obtained based on Coampany policy. They will ensure appropriate coding for accurate financial reporting.

They will collaborate closely with employees to gather any important payment information or to answer any of their questions regarding their paychecks or submitted expense reports. If any payroll or expense reporting issues or discrepancies occur, the Payroll and Expense Reporting Specialist must investigate and resolve them. They will create regular reports for management, as needed.

Role Duties and Responsibilities:

Maintaining payroll information by collecting, collating, calculating and entering data

Updating payroll records by entering new employees and any changes to employee information benefits such as job title changes, exemptions and saving deductions

Preparing, analyzing and sharing overtime reports with supervisors/managers. Ensuring company policy is follwed relating to overtime

Using our payroll system (Paylocity) to calculate payroll liabilities by determining employee taxes, including federal and state income and social security tax, and calculating employer's payments for social security, unemployment and worker's compensation

Resolving payroll descrepancies and answering any amployee payroll queries

Maintaining all payroll operations according to company policies and procedures

Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records

Reviewing expense reports and ensuring all proper documentation, approval(s) and coding are submitted, accurate and in accordance with our Company policies

Coordinating with Paylocity to issue W-2 forms to employees

Booking Company travel and reservations through Concur (our Expense Reporting and Travel Platform)

Other duties, as assigned

Role Skills and Qualifications:

A proficient Payroll and Expense Reporting Specialist should have these skills to do their job well:

Strong computer skills such as typing, system and software knowledge

Ability to learn new systems quickly

Knowledge of wage withholding orders

Accurate data entry skills with great attention to detail

Excellent communication skills, both verbal and written, to communicate with employees regarding their issues and concerns

Good client service skills

Being an effective team player

Sound decision-making skills

Ability to multitask in a stressful environment with specific deadlines

Ability to work independently in a time-sensitive environment

Confidentiality and respect for the privacy of employee records

Experience and Education Preferred:

Preferred candidates will have a bachelor's degree in accounting or a similar field and 1-3 years of relevant professional experience. Experieince with Paylocity payroll system and Certified Payroll Professional (CPP) or a Fundamental Payroll Certification (PFC) designations a plus.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer

Rentals To Go is an Equal Opportunity Employer

Job Type: Full-time

Pay: $21.25 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Health savings account
• Paid time off

Schedule:

• Monday to Friday

Work setting:

• Office

Work Location: In person

Salary : $21 - $23