Marketing & Events Coordinator

Job Title: Marketing & Events Coordinator

Location: Milwaukee, WI

Type: Direct-Hire, Full-Time

Compensation: Competitive salary ($60-65K plus bonus), Parking, Access to Healthcare, Dental, and Vision Insurance Plan of Choice, and 401K

Summary

Chamberlain Advisors is partnering with a nationally recognized institution to identify a highly organized and proactive Marketing & Events Coordinator. This role is a critical support function for the Sales organization, providing day-to-day administrative, coordination, and logistical support to the Senior Vice President and Senior Vice President of Sales while helping deliver an exceptional client experience.

This position serves as the operational backbone of the Sales and Marketing teams, managing executive calendars, travel and expense reporting, client-facing meeting logistics, and internal coordination. In addition, the role owns the planning and execution of state and national tradeshows, maintains relationships with industry organizations, and supports overall office operations for the corporate location.

The ideal candidate is detail-oriented, polished, and adaptable—comfortable supporting senior leadership, managing competing priorities, and interfacing professionally with clients, vendors, and internal stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to Inside Sales, Outside Sales, Sales Management, and senior leadership.
• Manage complex travel arrangements for sales personnel, including flights, hotels, rental cars, and itinerary changes.
• Prepare, submit, and track expense reports, receipts, advances, and reimbursements.
• Manage SVP calendars and schedules, responding to meeting requests and communications on their behalf as directed.
• Monitor and manage SVP email correspondence, ensuring timely and professional responses.
• Coordinate and track monthly Client Satisfaction touch-base meetings, including maintaining associated reporting spreadsheets.
• Learn and navigate internal sales processes, proactively locating information to support sales initiatives and follow up on action items from meetings and projects.
• Communicate with clients and internal teams on behalf of senior leadership using professional business etiquette.
• Coordinate all logistics for Client Selection Meetings, including conference room setup and catering arrangements.
• Manage breakfast, coffee service, refrigerator stocking, lunch orders, and coordination of dinner reservations with Outside Sales teams.
• Ensure conference rooms and meeting spaces are client-ready and professionally maintained.
• Own end-to-end logistics for state and national tradeshows, ensuring flawless execution.
• Secure sponsorships and register booths early to capture cost savings.
• Arrange attendee travel and complete all required authorization documentation.
• Coordinate pre-show and on-site needs, including booth utilities, shipping, raffle items, and show materials.
• Prepare comprehensive tradeshow overview packets for the Sales team.
• Maintain memberships and relationships with relevant industry organizations.
• Serve as the primary administrative contact for the corporate office location.
• Maintain a welcoming, organized office environment, including kitchenette and coffee station upkeep.
• Ensure refrigerators are stocked and routine kitchen tasks are completed.
• Partner with the Office Assistant to monitor inventory and replenish office and kitchen supplies as needed.
• Support general office organization and day-to-day operational needs.
  
  

What Qualifications You Need

• Associate’s degree or equivalent combination of education and experience.
• 3 years of experience in sales support, executive administration, or a related administrative role.
• Strong decision-making skills with the ability to synthesize information and act in alignment with executive priorities.
• Exceptional communication and collaboration skills, with experience supporting C-suite and senior leadership.
• Proven ability to organize, prioritize, and multitask in a fast-paced environment.
• Strong written communication skills, with the ability to write, edit, and adapt content across professional and marketing styles.
• High level of ownership, follow-through, and accountability for both short- and long-term projects.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams); CRM experience preferred.
  
  

Preferred

• Bachelor’s degree in Business or a related field.
• Experience supporting a construction or construction-adjacent organization.
• Experience with HubSpot or similar CRM platforms.
  
  

Why Work with Chamberlain? Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.

Equal Employment Opportunity

Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.