Purchasing Technician

CHANDLER UNIFIED SCHOOL DISTRICT

JOB DESCRIPTION

Classification: Office

Title: Purchasing Technician

Calendar: Purchasing Technician                                                                                      

Salary: Grade 112

Job Goal: 

To assist buyers in purchasing processes including preparation and filing of purchasing documents, solicitation files, contract renewals, processing new vendor requests, updating forms and ongoing vendor maintenance.

Minimum Qualifications: 

• High School Diploma or equivalent
• Computer proficiency to include use of basic software applications (Word, Excel, etc.)
• Ability to work well with diverse groups of people
• Excellent verbal and written communication skills
• Ability to organize, prioritize and meet deadlines
• Satisfactory criminal background check

Core Job Functions: 

• Assist buyers with preparing solicitation and quote files in accordance with the USFR and State Procurement rules
• Process all new vendor requests in a timely manner
• Assist in maintaining vendor files and updates as necessary including, but not limited to: address changes, vendor name changes and use tax status.
• Review vendor files for accuracy and ensure that all required documentation has been obtained including Vendor Registration and W-9 forms
• Prepare annual contract renewals for District solicitations
• Maintain the District’s extended contract list and bid files
• Assist with compiling information and pulling documentation for audits
• Assist with the preparation of Governing Board agenda items
• Review all Contract Processing Forms and notify end users when contracts/agreements have been approved
• Educate prospective vendors on how to register on OpenGov to be added to the vendor database
• Assist with annual 1099 process and research any discrepancies
• Assist with updating the Purchasing related documents, forms, training materials, and website content as needed
• Archive District procurement records per the AZ State Library, Archives & Public Records Retention Schedule
• Assist with monthly p-card reconciliation
• Perform a wide variety of clerical tasks including typing, filing, coding, preparing reports
• Maintain a variety of records and files
• Maintain confidentiality of proprietary and other sensitive information related to procurement
• Assist buyers as required for the purpose of supporting them in the completion of their work activities
• Receive inquiries by telephone or in person and giving out appropriate information
• Perform all duties in a safe and prudent manner
• Perform other duties as assigned

Core Values/Professional Qualities:

• Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly and patient manner
• Function effectively as a team member
• Be responsible, reliable and punctual
• Be flexible and adaptable to change
• Positively accept direction
• Establish and maintain courteous, cooperative working relationships with students, staff and parents
• Direct constructive criticism toward improving the district
• Exercise positive problem solving behavior and conflict resolution skills
• Adhere to the dress code appropriate to the site and job
• Share sensitive student and staff information on a need to know basis
• Be a positive role model
• Work with a large cross section of people in a professional and non-judgmental manner

Physical Requirements – Office

Positions in this classification typically require:  stooping, kneeling, crouching, standing, walking, sitting, finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), focusing ability, or other factors applicable for the job. Employees may be subject to travel, odors, dusts, poor ventilation, workspace restrictions, and loud noises.  Employees may be required to lift or exert up to 20 pounds of force to move objects occasionally, and up to 10 pounds of force to move objects frequently. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary : $21 - $22