RECEPTIONIST

Summary:
The primary purpose of this position is to perform assigned administrative duties in accordance with
established procedures, and as directed by the supervisor, to assure that a successful, viable, administrative
program is maintained at all times.
Essential Job Functions:

• Type, file and distribute correspondence as directed.
• Answer telephone, make appointments, run errands, take and deliver messages, etc., as directed.
• Sort, distribute, and route incoming mail to appropriate residents, departments, and/or

personnel.

• Maintains postage meter in facility.
• Orders supplies and schedules repairs and maintenance for all office machines.
• Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed.
• Maintain files and other records as directed.
• Receive and screen office visitors and telephone calls as necessary.
• Perform admitting, reception, telephone and/or switchboard duties as necessary/directed.
• Perform unscheduled administrative task as directed.
• Serve as secretary to various committees of the facility as necessary/directed.
• Other related duties and responsibilities that may become necessary to meet the needs of the

facility.
Qualifications:

• Must possess, at a minimum, a high school diploma or equivalent.
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, visitors and the general

public.

• Must possess the ability to work harmoniously with other personnel.
• Must be able to follow written and oral instructions.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle

residents, staff and visitors based on whatever maturity level they are currently functioning.

• Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial