Administrative Assistant

Who We Are :

The Salem Area Mass Transit District, known as Cherriots, is a great public transit system. We work hard every day to give our customers the best experience possible. We provide local, regional, and paratransit services in Marion and Polk counties. But we do more than just transportation. We help people get to jobs, shopping, and schools. We help businesses find more workers. We ensure that people can enjoy recreational, social, faith-based, and other activities without needing a car.

Cherriots is an equal opportunity employer that aims to create a workforce that reflects our diverse community. We are committed to creating an inclusive environment for all employees and encourage individuals from all backgrounds to apply.

About the Role :

Under the administrative direction of the Maintenance Manager, the Administrative Assistant performs a wide variety of moderately complex clerical and administrative support services for the Maintenance Department.

Duties :

Provide administrative and clerical support to the Department, including producing and editing correspondence, formatting reports, performing data entry, and handling other documents from a wide range of source materials. Duties will also include photocopying, scheduling meeting rooms, and maintaining recordkeeping systems to help monitor various transit service processes.

• Prepare the necessary paperwork and facilitate the maintenance employee bidding processes for regular shifts, holidays, and extra work.
• Input data into the Maintenance data system and run various reports from this system; create new reports as needs arise; correct data entry, inventory, or software calculation problems; record additions and deletions for vehicles; and record additions and deletions for tires.
• Daily input on the Center for Transportation and the Environment (CTE) spreadsheet and monthly report to CTE.
• Monitor certain department materials and office supplies and prepare documentation to order when necessary. Produce documentation for supply orders received.
• Update maintenance lists when new hires or exiting employees are hired and provide updated information to the Continuity of Operations Plan, Human Resources, Maintenance Supervisors, and the Maintenance Manager.
• Assist Maintenance Supervisors as needed.
• Provide the Finance Department with quarterly and annual reports for their Oregon Department of Transportation and Federal Transit Administration reports.
• Perform routine clerical tasks in support of other District offices.
• The ability to consistently adhere to a defined work schedule and be onsite is crucial to the successful performance of this role's job duties and responsibilities; the essential duties of this role require a reliable presence for planned or unplanned in-person meetings and other interactions necessary to operate efficiently, including the communication of assignments to and from managers, and other day-to-day activities to serve internal and public access needs.
• Perform additional duties as assigned.

What You Will Need to Be Successful in this Role :

Education and Experience :

Physical Requirements

Working Conditions