What are the responsibilities and job description for the Account Clerk III position at Chester County of Pennsylvania?
Summary
The Account Clerk III performs accounting functions requiring in-depth knowledge of the county’s financial systems. This position will work under minimal supervision and is responsible for providing a department, agency or bureau with advanced level fiscal support so that county programs may be effectively and efficiently provided.
Essential Duties
Duties, tasks and accountabilities will vary by department and may include the following:
- Obtain financial data for use in maintaining accounting records.
- Prepare vouchers, invoices, checks, refunds, account statements, reports, and other records.
- Verify and post details of transactions (such as funds received and disbursed).
- Prepare monthly production and billing reports.
- Audit invoices against purchase orders and research discrepancies.
- Produce, maintain, distribute and reconcile reports and records.
- Enter data into the PeopleSoft financial system according to company procedures.
- Assist in preparing financial statements.
- Reconcile bank statements.
- Provide clerical support (typing, filing, copying, etc.).
- Provide receptionist duties (e.g., answer phone and direct inquiries).
- Serve as liaison to other departments.
- Perform other duties, tasks and special projects, as required.
- Process transactions in multiple bank accounts
- Run daily financial & bail reports in CPCMS for statistical purposes.
- Provide back-up for secondary Accounting Clerk.
- Knowledge of CPCMS data base preferred but not essential
- Training support staff
- . Effectively communicate with clients via phone and in-person interactions, demonstrating exceptional verbal and listening skills in challenging situations.
- Interface with attorneys, judges, officers of the court, and the public with professionalism..
- Prepare and participate in county and state audits; work well with County Controller’s office
- Process refunds and payments
Daily Office Duties
- Process bail returns
- Answer phone calls and bail, fine/costs inquiries
- Window transactions
- Process Summary Appeal and Pre-Trial filings
- Accept and process payments for fines, costs and restitution
- Requires authorized to print checks
- Send paperwork for payment plans
- Prepare deposit from prior day cashier sessions of
- Epay bail
- Send bail related notifications
- Billing Summary Appeal cases with escrow
- Complete month-end processing
- Reconcile bank accounts
- Process Dept of Revenue checks
- Prepare Bail Pieces
- Respond to audit requests
- Process Escheat
- NSF checks
- Reconcile unreimbursed escrow report for 3 accounts
- Collections
- Track bail forfeitures
- Maintain Approved Bondsman List
- And other tasks as needed
Qualifications/Preferred Skills, Knowledge & Experience
- High School Diploma or General Education Degree (GED).
- Six months to one year of job-related experience and/or training.
- Ability to coordinate and direct work assignments.
- Excellent customer service skills.
- Intermediate skill to use a personal computer and various software packages.
- Strong interpersonal skills.
- Strong mathematical and accounting skills.
- Accurate and detail oriented.
- Ability to use standard office machines (fax, copier, calculator, etc.).
- Integrity and honesty.
- Ability to maintain confidentiality and handle confidential information.
- Ability to maintain a positive public image for the department and county.
Preferred Skills, Knowledge & Experience:
- Associate’s degree from an accredited college or university in Accounting or related field.
- Minimum of three years of experience and/or training with bookkeeping and accounting.
- Intermediate to advanced level accounting/bookkeeping skills.
- Previous work experience in government finance.
- Minimum of two years of general office experience (typing, clerical, filing, copying, etc.).
- Ability to work with minimal supervision.
- Strong organization skills.
- Ability to multi-task.
- Ability to work as part of a team.
- General knowledge of County of Chester policies and procedures.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:
- Intermediate Word skills
- Intermediate Excel skills
- Intermediate Access skills
- Basic PowerPoint skills
- PeopleSoft Financial skills or the ability to learn PeopleSoft
- Basic OutLook skills (Email and Calendar)
- Basic Internet skills (research purposes)
- Basic knowledge and skill with various accounting software
Physical Demands:
While performing the duties of this position, the employee is frequently required to walk, sit, work with office machinery and talk or hear. Occasionally, the employee will need to stand and climb stairs. On rare occasions, the employee will need to bend, twist or rotate at the waist; reach or work with arms above shoulders; kneel, stoop, crouch or squat; push, lift or carry items; work with an uncommon level of noise; and taste or smell.
The special vision requirements for this position are:
- Close vision (clear vision at 20 inches or less)
- Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)
Work Environment:
- The noise level in the work environment is usually quiet to moderate.
Other:
- Required to work with money and checks (receiving and disbursing).
- This position requires professionalism.
- Confidentiality is crucial to this position.
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