What are the responsibilities and job description for the Judicial Secretary position at Chester County of Pennsylvania?
Summary
The Judicial Secretary is an administrative and secretarial support position that provides senior administrative support and clerical duties within the Court Administration Department. This position specifically supports the Judge to ensure effective caseflow and administration of justice.
A criminal background check is required.
Essential Duties
- Receptionist duties (answer phones, greet visitors, direct inquiries and correspondence, maintain calendars).
- Provide administrative support (compose, proofread and generate letters, request reports, scheduling, provide research, etc.).
- Typing and data entry (produce and prepare documents; prepare, update and distribute lists; transcribe dictation).
- Filing (update and maintain, pull files, track, re-file).
- Update and maintain databases, logs and spreadsheets and create reports.
- Update and maintain current office procedures.
- Coordinate court personnel (schedule Tipstaves, etc.).
- Clerical duties (assist with mailings, faxing, copying, printing, etc.).
- Maintain Law Library.
- Order and maintain office supplies.
- Open, sort and distribute mail.
- Perform special projects, as assigned.
- Perform other duties and office functions, as required (e.g., maintain judicial diaries and attendance records, etc.).
Qualifications/Preferred Skills, Knowledge & Experience
Qualifications / Requirements:
- High School Diploma or General Education Degree (GED).
- Advanced computer knowledge.
- Advanced typing skills (minimum of 60 wpm).
- Six months to one year of general office experience (typing, filing, copying, etc.).
- Working knowledge of the judicial system.
- Ability to use standard office machines (fax, copier, calculator, etc.).
- Proficient grammar and spelling skills and knowledge.
- Strong knowledge of legal terminology.
- Working knowledge of Civil, Criminal and Family Law practices and procedures.
- Familiar with Rule 703.
- Superior organizational skills.
- Excellent interpersonal skills.
Preferred Skills, Knowledge & Experience:
- Associate's degree from an accredited college or university, with courses in Office Administration, or equivalent combination of education and experience.
- Three years of legal secretary experience.
- Three years of experience in a court-related environment.
- Paralegal Certificate.
- Three to four years of customer service experience.
- Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
- Excellent ability to handle and resolve recurring problems.
- Advanced organizational skills.
- Ability to multi-task.
- Accurate and detail oriented.
- Intermediate to advanced math / accounting knowledge.
- Strong knowledge of county policies and procedures.
Additional Information
Relevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.
Computer Skills:
To perform this job successfully, an individual should have:
- Advanced Microsoft Office skills
- Advanced Word skills
- Advanced Excel skills
- Advanced Access skills
- Advanced PowerPoint skills
- PeopleSoft skills (Financial) or the ability to learn PeopleSoft
- Advanced Microsoft Outlook skills (Email and Calendar)
- Knowledge and skill with the Court System software
- Knowledge and skill with the case management docketing system
- Ability to use the Internet for research purposes
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