Contracts Specialist

Description

Mission Statement

Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.

General Purpose of Job

This Contracts Specialist is responsible for assuring the delivery of quality-contracted services for adults and children through the provision of comprehensive quality assurance, technical assistance, client management and contract management activities. 

Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

Contract Procurement

• Develop Procurement Documentation/Advertise
• Develop committee of Professionals to score responses
• Develop new Community providers
• Facilitate and Document Procurement Process

Negotiate and Write Final Contract Documents

• Analyze providers budgets/proposals
• Facilitate negotiation between the Lead Agency and the provider
• Develop final contract documents

Manage and Monitor Contracts

• Process invoices
• Analyze expenditures
• Develop monitoring schedule
• Monitor contracted programs for quality and contract compliance
• Analyze Data to include performance measures compliance
• Work with provider to develop corrective action plans
• Schedule and facilitate provider team meetings 
• Maintain contract documentation
• Develop reports as necessary
• Work with various computer programs
• Conduct onsite visits in the community with existing and potential providers
• Other duties may be assigned as special projects may be requested

Grant Application and Management

• Complete and Submit Grant Applications
• Work with Grantor to ensure grant requirements are met
• Complete reports as necessary

Working Hours

CNHC’s believes in work life balance for all employees. This is an in-office position, Monday-Friday from 8:00am to 5:00pm averaging forty (40) hours per week. Working hours may vary based on business needs.

Travel

Travel in and outside of Circuit 13 (Hillsborough County) is required.

Training

All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis.  If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Qualifications

Education and Experience

• Bachelor’s degree from an accredited college or university in Social Science, Accounting, or related field, and minimum one (1) year of related experience
• Knowledge of fiscal operations, ability to analyze and evaluate statistical data, and experience in Excel
• Experience working with contractual agreements and policy and procedures is preferred
• Knowledge of Child Welfare policy and law is preferred

Skills and Abilities

• Strong organizational and problem-solving abilities
• Ability to establish and maintain positive working relationships with others
• Excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment
• Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier, and mail machine
• Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, and Outlook
• Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling
• Must possess excellent organizational skills and abide by the highest standards of confidentiality
• Must be self-motivated and the ability to manage various work assignments simultaneously

Pre-Employment Requirements

Certificates, License, Registrations, backgrounds, drug screens, Etc.

• Valid driver’s license required, with proof of insurance
• Clean driver’s license check is a requirement
• No special certification or registration is required for this position
• Criminal background screening (FBI/FDLE and Local Law Enforcement)
• Drug Screening is a requirement
• Children’s Network participates in E-Verify

Other Requirements

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions.  Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.  Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to be proactive, as well as handle problems involving several concrete variables in standardized situations.

Physical Demands

The physical demands of this position are generally moderate. The role may require extended periods of sitting, standing, and using a computer. Occasional lifting of office supplies, files, or materials up to 25 pounds may be required. Reasonable accommodation can be made to enable individuals with disabilities to perform the essential job functions.

WORK ENVIRONMENT

This is an in-office-based position focused on administrative work, where the noise level may be moderate. This role may involve occasional travel among agency locations, extended periods of computer work, and frequent interactions across multiple departments. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

ADA:  Children’s Network of Hillsborough, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO:    Children’s Network of Hillsborough, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs.

Children’s Network of Hillsborough, LLC is a Drug-Free Workplace.