Assistant Site Coordinator, Out-of-School Time

Department: Out of School Time

Job Status: Part-time, 25 hours/week                                                                    

Reports To: Managing Director of Children, Youth & Families

Position Supervises: Out-of-School Time Operations Manager

Work Schedule: Monday-Friday, approximately 1:00 – 6:00 PM

POSITION SUMMARY
The Assistant Site Coordinator plays a key role in maintaining a safe, clean, and inviting environment within the out-of-school time program. By supervising and supporting elementary students, the Assistant Site Coordinator ensures their safety, well-being, and positive development. This role involves assisting the Site Coordinator with the implementation of daily and weekly schedules, leading activities, and engaging with students through various lessons and play. In addition, the Assistant Site Coordinator supports students with behavior management, communicates with parents daily, and handles record-keeping tasks, including student information, attendance, and snack records.

The Assistant Site Coordinator attends meetings and trainings, upholds confidentiality, and fosters an inclusive environment by recognizing and valuing diversity within the workplace. As a positive role model, the Assistant Site Coordinator actively participates as a team member, contributing to an enriching and supportive atmosphere that aligns with the organization’s commitment to serving the community with compassion and empowerment.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

ESSENTIAL FUNCTIONS

Programming

• Maintain a safe, clean and inviting out-of-school time environment in compliance with all licensing standards
• Ensure active supervision of students, defined as being close enough to see, hear and intervene with students
• Actively engage with students through games, play, conversation, etc.
• Plan and facilitate a minimum of four lessons per month
• Help students with personal hygiene, which may include diaper changes, toileting assistance, handwashing, etc.
• Support students and implement consequences as identified in the organization’s policies and procedures and any written behavior plans
• Communicate with parents daily, including both positives and challenges
• Educate parents on check-in and out process, enrollment process, etc.
• Ensure safe transportation home for students, which may include completing van driver training and filling in to provide transportation via agency vehicle in the case of staff absence
• Monitor staff levels to maintain appropriate staff to child ratios and immediately report any staffing issues to Out-of-School Time Operations Manager

Record-Keeping

• Assist Site Coordinator in maintaining site binders with necessary student information
• Assist Site Coordinator in accurately recording student attendance
• Assist Site Coordinator in accurately maintaining snack records and other required reporting

General

• Attend scheduled meetings and required trainings
• Complete all trainings required by licensing and organization within identified timeframe
• Report any safety, maintenance or equipment concerns as soon as possible
• Maintain high level of confidentiality with sensitive information
• Report any instances (or suspected instances) of child abuse and neglect to proper authorities

Responsible for other duties as assigned.

POSITIONS QUALIFICATIONS SKILLS & ABILITIES

Education: Two years of college coursework in the field of education, or a valid Child Development Associate (CDA) credential, or a similar credential with emphasis in the care of school age children

Experience: Two year of verifiable experience caring for and supervising four or more school-aged children, or equivalent education and experience combined

Skills: Ability to establish and maintain working relationships with school administrators, personnel, students, parents and the public required. Excellent communication skills, both verbal and written required. Ability to make decisions quickly and independently and have appropriate discretion to know when guidance is needed required.

PHYSICAL DEMANDS

A. Ability to Stand, Walk, sit, manually manipulate, reach outward and above shoulders, speak, climb, crawl, squat, kneel, and bend on a daily basis

B. Capability to Lift, carry, push or pull up to 50 lbs on a daily basis