Executive Assistant

Overview

The Executive Assistant provides confidential and high-level administrative and organizational support to the Chief Tribal Operations and Communications Officer. In addition, they perform a wide variety of clerical, administrative, and staff support services in a senior leadership environment to ensure organizational goals are communicated, achieved, and that the department runs efficiently.

Responsibilities

• Assists in the management of administrative detail, projects, and departmental operations to accomplish departmental/organizational goals.
• Conducts research, develops reports and presentations, and ensures discreet handling of all business.
• Serve as administrative liaison and business partner with others within, and outside, the company regarding administrative and operational issues.
• Manages calendars, appointments, events, meeting, and all logistics for assigned staff. Develops comprehensive plans to support customers and internal events to include, customer meetings, recognition events, training meetings, and executive calendars.
• Reconciles credit card statements and monthly expenses.
• Prepares drafts and summaries of reports in preparation for meetings; prepares necessary meeting materials including agendas and meeting minutes.
• Communicates and tracks assignments issued from Chief Tribal Operations and Communications Officer to department Directors. Makes recommendations to Directors regarding pertinent data and information in proposals and reports.
• Assists in the preparation and control of records, statistics, and reports regarding operations, personnel changes and outside stakeholder and vendors.
• Assists in budget preparation and control reporting and tracking.
• Reviews department need requests and makes recommendations to the Chief Tribal Operations and Communications Officer including access requests, contracts, work orders, purchasing, etc.
• Receives and screens visitors; demonstrates professionalism and exhibits high standards of guest service.
• Assists with the maintenance of inventory of office supplies and materials for department operations; submits check requests and purchase orders as needed.
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner.
• Receives, sorts, and distributes mail to the appropriate recipient.
• Prepares memos or correspondences on behalf of Chief Tribal Operations and Communications Officer.
• Maintains confidentiality with regards to information that is sensitive and confidential.
• May be responsible for the timely and accurate submission of Team Member timekeeping reports to Payroll, Personnel Action Forms (PAFs), and other internal e-forms as needed.
• Maintains confidentiality with regards to information that is sensitive and confidential.
• Demonstrates a broad company knowledge which includes policies and procedures, organizational structure, business strategies, products, services, customers, and competitors in order to communicate on them effectively and accurately.
• Upholds a work environment that promotes teamwork, partnership, recognition, mutual respect, and collaboration while role modeling the company values, behaviors, and culture of One.Team.Chumash.
• Performs other duties as assigned.

Qualifications

• High School Diploma or GED Certificate.
• Bachelor’s Degree in Business, Communications, or equivalent work experience is preferred.
• Three years of related experience in similar capacity or administrative position with increasing scope of responsibility.
• Previous experience in technology, hospitality, sales, marketing, promotions, and/or public relations is preferred.
• Knowledge of business and accounting systems and methods.
• Knowledge of budgeting and planning.
• Advanced computer proficiency utilizing Microsoft applications, email, and internet.
• Must apply for, receive, and maintain a Gaming License from the Tribal Gaming Agency.
• Native American hiring preference applies.
• Organizational Awareness: Having and using knowledge of systems, situations, procedures, and culture inside the organization to identify potential problems and opportunities, perceiving the impact and the implications of decisions on other components of the organization.
• Quality Orientation: Setting high standards regarding his/her work and working environment and acting; accordingly, developing quality standards, continuously evaluating performance, products, and procedures; actively seeking ways to improve quality.
• Planning and Organizing: Setting priorities and defining actions, time, and resources needed to achieve predefined goals.
• Oral Communication: Shaping and expressing ideas and information in an effective manner.
• Written Communication: Expressing ideas and opinions clearly in properly structured, well organized, and grammatically correct reports or documents; utilizing language and terminology that is understandable for the reader.

Location

Minimum Pay Rate

Maximum Pay Rate

Salary : $32