Administrative Assistant/ Receptionist

Job Summary:

We are seeking a highly organized and professional Receptionist/Administrative Assistant to join our property management team in Brea, CA. This individual will serve as the first point of contact for our office and provide essential administrative support to ensure smooth daily operations. The ideal candidate is friendly, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Greet visitors, tenants, and vendors in a courteous and professional manner

• Answer and direct incoming phone calls, take messages, and respond to inquiries

• Maintain a clean and organized front desk and reception area

• Assist with general office tasks such as filing, scanning, data entry, and mail distribution

• Schedule appointments, coordinate meetings, and maintain office calendars

• Provide administrative support to property managers and other departments

• Prepare and edit correspondence, reports, and property-related documents

• Maintain records of tenant communications, service requests, and lease documentation

• Assist with onboarding new tenants and coordinating move-in/move-out processes

• Order and maintain office supplies and handle basic office maintenance requests

Qualifications:

• High school diploma or equivalent; associate degree preferred

• 1–2 years of experience in an administrative or receptionist role (property management experience a plus)

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)

• Strong verbal and written communication skills

• Excellent organizational and time management abilities

• Friendly, professional demeanor with strong customer service skills

• Ability to handle confidential information with discretion