What are the responsibilities and job description for the Administrative Specialist position at City of Albany, Georgia?
The purpose of this classification is to perform administrative, secretarial, and clerical duties in support of assigned department.Answers telephones and receives visitors; responds to routine inquiries and requests or routes visitors/callers to appropriate individuals.
Receives customer complaints and initiates corrective action or routes to appropriate individual; follows up to ensure that necessary action is taken.
Prepares and/or types reports, schedules, lists, memorandum, forms, notices, subpoenas, logs, agreements, notes, statements, questionnaires, flyers, directories, notices, worksheets, correspondence or related documents; posts, distributes, files, or forwards as appropriate.
Copies and/or faxes reports, notices, and related documents as required.
Maintains personnel files and records for the department; prepares/enters payroll data into a computerized system for departmental employees; maintains files of employee training hours; monitors employees attendance and vacation/sick leave; prepares records for retention and storage.
Performs stenographic, secretarial, and clerical duties to perform assigned administrative functions.
Responsible for the scheduling of appointments and maintaining appointment calendars for assigned department.
Receives, routes, and distributes incoming mail; answers routine correspondence; prepares and sends bulk and certified mail.
Prepares agenda for departmental meetings; takes and transcribes minutes.
Takes dictation; transcribes correspondence, statements, or related documents as needed; converts into written, typewritten or printed form the spoken or recorded language, such as the proceedings of meetings court hearings or taped interview.
Performs file maintenance tasks; classifies, indexes, files, and updates correspondence, reports, notices, and related documents; maintains computerized database.
Performs data entry tasks and updates computerized data as needed; verifies data and generates reports from data as directed; performs research assignments as directed.
Orders and maintains supply inventory; stocks, and distributes as appropriate; may pick up and deliver supplies as needed.
Prepares and processes customer accounts, case assignments, applications, terminations, or related actions; updates as needed; may accept receipts/payments and process as appropriate; completes related reports.
May assist in training other administrative personnel.
Serves on committees as directed.
Coordinates with other divisions/departments to exchange information or receive advice/direction.
ADDITIONAL FUNCTIONS
Performs other related duties as required.High school diploma or GED required; additionally, one (1) year related previous experience and/or training involving secretarial or general office tasks preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possessing and maintaining a valid Georgia driver's license. Must be able to type at least 30 wpm.Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Functional Reasoning: Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
ADA COMPLIANCE
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Receives customer complaints and initiates corrective action or routes to appropriate individual; follows up to ensure that necessary action is taken.
Prepares and/or types reports, schedules, lists, memorandum, forms, notices, subpoenas, logs, agreements, notes, statements, questionnaires, flyers, directories, notices, worksheets, correspondence or related documents; posts, distributes, files, or forwards as appropriate.
Copies and/or faxes reports, notices, and related documents as required.
Maintains personnel files and records for the department; prepares/enters payroll data into a computerized system for departmental employees; maintains files of employee training hours; monitors employees attendance and vacation/sick leave; prepares records for retention and storage.
Performs stenographic, secretarial, and clerical duties to perform assigned administrative functions.
Responsible for the scheduling of appointments and maintaining appointment calendars for assigned department.
Receives, routes, and distributes incoming mail; answers routine correspondence; prepares and sends bulk and certified mail.
Prepares agenda for departmental meetings; takes and transcribes minutes.
Takes dictation; transcribes correspondence, statements, or related documents as needed; converts into written, typewritten or printed form the spoken or recorded language, such as the proceedings of meetings court hearings or taped interview.
Performs file maintenance tasks; classifies, indexes, files, and updates correspondence, reports, notices, and related documents; maintains computerized database.
Performs data entry tasks and updates computerized data as needed; verifies data and generates reports from data as directed; performs research assignments as directed.
Orders and maintains supply inventory; stocks, and distributes as appropriate; may pick up and deliver supplies as needed.
Prepares and processes customer accounts, case assignments, applications, terminations, or related actions; updates as needed; may accept receipts/payments and process as appropriate; completes related reports.
May assist in training other administrative personnel.
Serves on committees as directed.
Coordinates with other divisions/departments to exchange information or receive advice/direction.
ADDITIONAL FUNCTIONS
Performs other related duties as required.High school diploma or GED required; additionally, one (1) year related previous experience and/or training involving secretarial or general office tasks preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. May require possessing and maintaining a valid Georgia driver's license. Must be able to type at least 30 wpm.Data Utilization: Requires the ability to determine, calculate, tabulate, or summarize data/information. Includes performing subsequent actions in relation to these computational operations.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference and descriptive data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.
Functional Reasoning: Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.
ADA COMPLIANCE
Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.
Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.
The City of Albany, Georgia is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Albany, Georgia will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Salary : $32,032
Administrative Assistant
City of Albany and Dougherty County, GA -
Albany, GA
Administrative Assistant
City of Albany, Georgia -
Georgia 31701, GA
