What are the responsibilities and job description for the Fiscal Officer I position at City of Alexandria, VA?
Fiscal Officer I
The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Officer I positions.
An Overview
The Fiscal Officer I will work under minimal supervision to complete most assignments. Perform analytical work involving managing, explaining, and forecasting the formulation of budget estimates, including developing fund requirements to support operating programs. Manage various grants and develop local procedures and policies for program matters.
What You Should Bring
The ideal candidate should have thorough knowledge of the principles and practices of public administration; good knowledge of modern principles and practices of public budgeting and grant administration; good knowledge of municipal government operations; good knowledge of financial management; ability to establish and maintain effective working relationships with division and central agency officials, co-workers, and with the public; ability to communicate clearly and effectively, both orally and in writing; ability to analyze, interpret, and report research findings; and ability to perform the tasks of the position independently and make good decisions, especially in the absence of the supervisor. Ability to meet deadlines under pressure.
Example of Duties:
- Responsible for executing a multi-million-dollar approved budget for the Finance Unit. Exercises program controls over obligations and expenditures of appropriated funds and the provision of administrative management services.
- Reviews, analyzes, edits, and consolidates budget estimates of the assigned program, ensuring budget material is accurate and consistent, examining the significant impact of policy changes on new or revised program requirements and funding decisions on program accomplishments.
- Plans and participates in budget preparation and mid-year budget revisions, including budget submissions of contract agencies. Monitors and evaluates operating program’s fiscal condition, ensuring expenditures are spent within the fiscal year. Approves invoices for payment, purchase requisitions, deposits, and warrants for payment of goods and services.
- Conducts budgetary and financial analysis of the actual budget to determine variances, analyzes complex budget and financial issues, and make recommendations regarding budget issues such as reductions, increases, and alternate methods for accomplishing budget goals.
- Develops quarterly expenditure projections, process journal vouchers for expenditures and revenue transfer, prepare the budget section for grant applications, administer grants to ensure allocated funds are not expended, and prepare and submit financial reports to grantors.
- Approves all expenditure requests to be charged against a grant or contract. Reviews the expenditure of grant or contract funds to ensure that funds used are reasonable, allowable, and allocable as defined in OMB Circular A-21; provides audit reports for sub-recipient in compliance with OMB A-133.
- Prepares external and internal monthly/quarterly financial reports and track and monitor reimbursement requests. Ensures proper internal accounting procedures and financial statements comply with GAAFR (Government Accounting, Auditing, and Financial Reporting).
- Manages and perform regular reconciliation on expenditure and revenue transactions, including special revenue accounts, general fund accounts, and donation accounts. Reviews and analyzes expenditure and revenue transaction records posted to the accounting system and prepares the journal entry to correct any discrepancies posted to the general ledger.
- Conducts State and City annual year-end closeout for special revenue accounts and serves as one of the liaisons for auditing of programs. Monitors the supervision of staff workflow to ensure proper financial reporting, accounts payable and accounts receivable processing, proper accounting procedures, and internal controls are followed.
- Reviews and approves Kronos for immediate staff. Coordinate with Procurement on the development of requests for proposals (RFPs). Setups and analyzes the spending of encumbrances.
- Performs other duties as assigned.
About the Department
The Center of Operations comprises Finance, Information Technology, Facilities, Human Resources and Contracts. Like the larger Department, the Department of Community and Human Services (DCHS) of which we are part, we are ethical stewards of the resources entrusted to us and are accountable for our actions. We communicate consistently, honestly and openly and demonstrate integrity in all aspects of our work.
Minimum & Additional Requirements
Four-Year College Degree and completion of college-level courses in the principles and theories of accounting, budgeting, procurement, contracting, human resources management, training or related administrative management experience in the subject matter area; one year of experience in progressively-responsible positions involving public administration, including some experience in public financial planning and administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
Preferred Qualifications
Bachelor's Degree in Accounting, Public or Business Administration, Policy Development and/or related fields; At least three years of experience as a financial analyst or in government budgeting, grants administration, or related field.
Notes
This position requires the successful completion of pre-employment background checks including but not limited to: Criminal Records Check; VA State Child Abuse/Neglect Registry; Medicare/Medicaid Fraud Database; education/certifications; and driver’s license.
Schedule: Monday through Friday, 9:00AM – 5:00PM, schedule is flexible.
