Police Records Clerk (Female Only)

   
Law Enforcement is at its finest here at the Buena Park Police Department. With new state-of-the-art facilities and a community-oriented proactive approach to crime, the City of Buena Park Police Department offers a work environment unmatched in Orange County.
 
 Our elite law enforcement agency is looking for a qualified POLICE RECORDS CLERK. This is an exciting and rewarding career opportunity in our Buena Park Police Department. The ideal candidate for this position will possess excellent customer service skills, be able to multitask, have a strong work ethic, computer and communication skills, and a willingness to learn. Knowledge of Spillman software and other court systems programs is highly desirable. If you meet the qualifications described below – APPLY TODAY!
 
GENERAL PURPOSE
Under general supervision, enters, files, retrieves, copies, and provides authorized information contained in police records; works effectively with co-workers, management, other law enforcement representatives, and the general public in processing records requests in accordance with legal statutes and departmental procedures; and does related work as required.
 
DISTINGUISHING CHARACTERISTICS
The Police Records Clerk is responsible for organizing and completing tasks in priority order to meet statutory and non-statutory work deadlines. Employees are expected to follow state and federal laws and departmental procedures governing the proper identification and release of information to persons requesting police records information and to maintain confidentiality of all related work.
 
ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
 

1. Enters, prints, copies, files, faxes, and distributes various police records and reports including criminal files, driving histories, vehicle registration, traffic collision reports, missing persons, property and vehicle loss reports, juvenile contact reports, court dispositions, supplemental and incident reports.
2. When acting as the Court Liaison, prepares document packages for court bookings and filings and coordinates the appearance of officers at hearings based on schedule and availability.
3. Conducts criminal history checks and pulls rap sheets using local criminal history, the California Law Enforcement Telecommunications System (CLETS), and the National Crime Information Center (NCIC) computer system.
4. Performs pat down and strip searches of female adult and juvenile detainees as part of the required matron duties.
5. Enters identification data regarding stolen or recovered vehicles and property.
6. When acting as the traffic clerk, reviews traffic citations for accuracy and makes corrections as to appearance dates, violations, court location, and issue date of citation; enters accident reports into the records management system; completes, copies, transmits, and files traffic complaints and citations.
7. Types letters/correspondence upon request.
8. Provides assistance at the public counter including selling of police reports; accepts bail monies and counts cash.
9. Completes records for registered offenders; enters voluntary gun registrations.
10. Completes copies, transmits, and files traffic complaints and citations.
11. Photocopies and distributes copies of daily logs.

QUALIFICATIONS GUIDELINES
 
Knowledge of:
Police records systems and data entry, filing, and retrieval procedures; federal and state laws and regulations governing individual privacy rights and the release of criminal information and police records; effective customer service techniques; safety precautions when working with female prisoners.
 
Ability to:
Operate a personal computer and use police records systems; enter, retrieve, and update police records at a net speed of 35 words per minute using police records programs; operate teletype equipment, calculator, and standard office equipment; organize and complete assigned tasks in accordance with statutory and non-statutory work deadlines; file records alphabetically, numerically and chronologically; ensure confidentiality of police records and files; release specific police data only to authorized law enforcement representatives, court representatives, and parties; communicate effectively, both orally and in writing; establish and maintain effective working relationships with co-workers, management, court officials, suspects, law enforcement representatives, and the general public; safely strip search female detainees.
 
PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
 
Physical Demands 
While performing the duties of this class, the employee is constantly required to sit, and occasionally to stand and walk. The employee must be able to talk and hear. The employee must be able to use hands to finger, handle, feel, or operate computer hardware and standard office equipment; and reach with hands and arms above and below shoulder level. The employee occasionally lifts and carries records and documents weighing less than 20 pounds.
 
Specific vision abilities required by this class include close vision, color vision, and the ability to adjust focus.
 
Mental Demands
While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data; thoroughly analyze and solve problems; exercise sound judgment in the absence of specific guidelines; use math and mathematical reasoning; establish priorities and work on multiple assignments and projects concurrently; meet intense and changing deadlines given interruptions; and interact appropriately with staff, management, legal representatives, detainees, crime victims, court officials, other law enforcement representatives, and the general public.
 
WORK ENVIRONMENT
These employees work in an office environment, and the noise level is usually quiet, at or below 85 decibels level. Employees occasionally accompany prisoners into booking areas and follow safety protocols and also interface with victims, suspects, legal representatives, and other parties seeking to contact detainees. Employees may perform matron search functions, which include the pat down and strip searches of female adult and juvenile detainees. High School graduation or G.E.D. is required, preferably supplemented by training in the use of records management programs and standard office equipment. Two years of clerical or record-keeping experience is required, preferably involving public safety work. 
 
Ability to be assigned to rotating work shifts, including nights, holidays, and weekends, and to work overtime as needed.   Candidates must possess typing skills of 35 wpm. An original typing certificate predated up to one year, must be submitted along with the completed application. The typing certificate must be for 35 wpm net (after errors) on a 5-minute timed test.
 
 Acceptable typing certificates must meet all of the following requirements:

• A five (5) minute timed test including the gross speed and number of errors (gross speed – errors = net speed).
• Certification must be in writing and test taken within 12 months of submission to the Buena Park Human Resources Office.
• Certification must be verifiable and include a valid administrator's name, signature, address, and telephone number.
• A SELF-ADMINISTERED TYPING TEST THAT IS TAKEN OVER THE INTERNET OR ANY OTHER SELF-ADMINISTERED TEST WILL NOT BE ACCEPTED.
• A copy of the certification must be submitted with your official City application.
• You must submit the certificate in order to be considered for the position.
• Failure to submit a certificate will result in an incomplete application and disqualification from the recruitment process.  

The following agencies are examples of acceptable issuing agencies that administer typing tests to the public:
 
Olympic Staffing Services
 Please call for an appointment.  The fee is $20.00 (cash only)
 588 S. Grand Avenue
 Covina, CA  91724
 626-967-5255
 
Focus on Temps
Please call for an appointment.  The fee is $20.00
16152 Beach Blvd., Suite 285
Huntington Beach, CA  92647
714-848-6129
 
Rio Hondo College – Computer Lab
Please call for an appointment. No Fee
Library, Room LR117
3600 Workman Mill Road  
Whittier, CA  90601
562-463-3122
 
Fullerton College - Business Division Office
Please call for an appointment.  The fee is $15.00 (check or cash)
321 E. Chapman Avenue, Room 310
Fullerton, CA 92832
714-992-7032 or 714-732-5321
M-TH  8:00 AM – 5:00 PM; Closed Fridays
 
ABC Adult School – Computer Lab
 Please call for appointment.  The fee is $20.00
 12254 Cuesta Drive, Room G-4
 Cerritos, CA  90703
 562-926-6734, Ext. 25109

 Montebello Adult School
 Please call for appointment.  The fee is $5.00
 149 N. 21st Street
 Computer Lab, Trailer AD2
 Montebello, CA 90640
 323-887-7888, Ext. 4559

 Alhambra Adult Center:
 Please call for an appointment.  The fee is $15.00
 101 S. Second Street
 Alhambra, CA  91801
 626-308-2309

 Olympic Staffing Services
 Please call for an appointment.  The fee is $20.00 (cash only)
 444 East Huntington Drive, Suite 101
 Arcadia, CA 91006
 626-447-3558

 North-West College
 Please call for an appointment.  The fee is $10.00
 530 East Union Street
 Pasadena, CA  91101
 626-796-5815
  
Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department web page at
www.buenapark.com/hr as soon as possible. Applications may be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application.

All applications will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate in the selection process. The selection process may include but is not limited to an oral interview and/or written exams and oral presentations. Successful candidates will be placed on the employment-eligible list from which hires may be made. The list is valid for up to one year unless exhausted sooner.
 
The City of Buena Park is an Equal Opportunity employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability.
 
The City of Buena Park Alcohol and Drug Abuse Policy requires that all applicants undergo drug and alcohol testing prior to employment. 

Salary : $46,758 - $59,696