Mayor's Secretary

The City of Chillicothe is accepting applications for the following position:

Mayor’s Secretary

Office of the Mayor

STARTING HOURLY RATE: $22.69

APPLICATIONS ACCEPTED: 02/21/2025 – 03/14/2025

Applications are available on the City of Chillicothe’s website:

https://chillicotheoh.gov/departments/human_resources.php

Applications along with a resume must be submitted to

HR@chillicotheoh.gov, no later than 4:30 P.M. on the closing date.

NATURE OF WORK:

This is office and clerical work performed under supervision of the Mayor and Chief of Staff, following well-established procedures. The tasks performed in this position can be readily learned through on-the-job training and once learned, follow a regular pattern of operation. Detailed instructions are given at the beginning of the work and for subsequent new assignments but, as employees become familiar with the particular procedures, they may work independently on the more routine aspects of the work. Advice is given to employees on unusual work problems, and work is usually reviewed or checked on completion. Duties may involve public contact where non-technical information is received or given.

ESSENTIAL JOB FUNCTIONS:

• Operates standard office appliances
• Schedule meetings, appointments, and travel arrangements
• Ensure follow-up on decisions made during meetings
• Handle office correspondence
• Preparing reports, letters, public notices, presentations, and minutes
• Maintain records and filing systems
• Assist in budget preparation and expense tracking
• Process invoices, reimbursements, and payroll assistance
• Manage office supplies and inventory
• Implement office policies and procedures
• Assist in planning events and public engagements
• Establish and maintain relationships with vendors, employees, government agencies, and public
• Perform related work as required

DESIRABLE KNOWLEDGE, ABILITIES, AND SKILLS:

• Managing social media updates and public announcements
• Assisting with contracts, agreements, and legal documentation

DESIRABLE EXPERIENCE AND TRAINING:

• Some experience in general office and clerical work
• Bachelor's degree

A full job description is available in the Human Resources Office.

The City of Chillicothe is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $22.69 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $23