Accounts Payable Clerk

Under general direction of the Financial Support Specialist, the Accounts Payable Clerk provides administrative and clerical support to the Accounting Division in the areas of accounts payable, cash disbursements, check processing, billing, collections, cash receipts, payroll, and other accounting related functions.  Work involves contact with both internal and external customers, thus requiring good interpersonal skills and the ability to exercise discretion.

* Perform accounts payable functions, to include but not limited to verifying incoming accounts payable documents (invoices, expense reports, check request, construction payment applications, etc.) for accuracy, entering and processing payables, and creating and auditing accounts payable report for the weekly check run.

* Act as a liaison between departments and vendors, including communicating frequently and courteously with City departments and vendors both verbally and in writing regarding accounts payable matters related to invoices and procurement card receipts.

* Coordinate with departmental contacts to resolve incomplete invoices with unmatched purchase orders or incomplete receiving records to ensure timely processing.

* Responsible for all accounts payable documentation to include scanning of voucher packets into electronic document file system; monitor timely document process flow in Laserfiche and timely purchase receiving/invoice submission by departmental administrators

* Work with staff to audit procurement card transactions and verify appropriate documentation has been provided for each transaction, and work with team members to track and maintain the incomplete transactions spreadsheet in efforts of reporting missing receipts and documentation to the departments and upper management.

* Provide general finance support and assistance, to include but not limited to facilitate month-end and year-end closing, including reviewing operational reports and reviewing and preparing entries as directed; assisting with certain aspects of preparing for the annual audit; and working with staff and other employees on the continuous improvement of accounting services to include consistent integration and utilization of the accounting system in compliance with applicable laws and regulations.

* Participate in developing and reviewing policies and standard operating procedures and controls for the Accounting Operations Division; and recommend process improvement goals, objectives, and changes to policies and priorities for assigned activities, in efforts to improve the financial reporting services of the City.

* Perform other duties as assigned.

Required:      Required:     High school diploma or GED equivalent and three (3) years of accounting                                      related work experience; or an equivalent combination of education and experience

Ability to pay attention to detail, set priorities and manage time and work in a fast-paced environment with multiple tasks and interruptions

Ability to communicate effectively both orally and written with internal and external customers

Customer service orientation

Continuous improvement orientation

Teamwork focused

Self-starter

Professional attitude

Well organized

Ability to adapt to changing priorities

Problem solving skills

Preferred:        Knowledge of municipal management or governmental accounting experience

                          Experience with processing accounts payable in a high-volume transaction                                  environment