MATERIAL CONTROL CLERK, SENIOR

This position ensures requisitions are procured from appropriate object codes, stocks and maintains inventory of parts, materials and supplies for use in assigned department; tracks requisition/procurements against current year budget and performs other routine clerical and bookkeeping work as required. The incumbent works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

The work is considered medium-to-heavy in nature and involves walking, standing, climbing, balancing, stooping, crouching, crawling, reaching, and constantly lifting, pushing or raising objects, and also involves exerting between 20 and 50 pounds of force on a recurring basis, and 50 to 100 pounds of force on an occasional basis. The work requires the following physical abilities to perform the essential job functions: balancing, climbing, crawling, crouching, fingering, handling, hearing, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity, and walking.

Work environment may involve exposure to bright/dim light, dusts and pollen, fumes and/or noxious odors, traffic, heights, toxic/caustic chemicals; and is dynamic that requires sensitivity to change and responsiveness to changing goals, priorities, and needs. 

• Maintains accurate and up-to-date inventory records of all department parts, materials, tools and supplies in stock;
• Assists in procurement requests of parts necessary for operations, maintenance and repair work;
• Communicates with vendors to obtain price quotes, to determine parts availability, to coordinate and expedite orders, and to resolve billing / shipping discrepancies;
• Assists with the preparation of bid specifications and requests for bids on certain parts and equipment;
• Receives goods and equipment for plant and sanitary sewer lift stations; utilizes IFAS when MRO goods are received;
• Organizes and stocks parts and supplies;
• Issues parts and supplies to personnel as needed;
• Ensures the maintenance of accurate and complete inventory and purchasing records;
• Trains department personnel in parts room procedures as appropriate;
• Oversees all the equipment for the Wastewater Maintenance Division; 
• Receives goods and equipment for Wastewater Maintenance Division; utilizes IFAS and/or Cityworks when goods and equipment are received;
• Completes annual audit of fixed assets and inventoried materials;
• Coordinates year end disclosure documentation with appropriate City Departments;
• Manages employee uniform distribution;
• Manages petty cash reimbursements to employees as required;
• Serves as liaison to vendor/manufacturer representatives;
• Controls cleaning and sanitation budgets for the department;
• Attends training, workshops, meetings, etc., as appropriate to maintain or enhance job knowledge and skills;
• Performs routine clerical work as required, including preparing reports and records, entering and retrieving computer data, copying and filing documents, answering the telephone, processing mail, sending and retrieving faxes, etc.;
• Assists with divisional Computerized Maintenance Management System and Asset Management System; and
• Performs other related duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK: 

• High school diploma or GED;
• Three (3) years of relevant prior experience;
• May have a Forklift License;
• Valid South Carolina Class “D” Driver’s License.

• Knowledge of addition and subtraction, multiplication and division, and/or calculating ratios, rates and percentages;
• Knowledge of personal computer equipment with skill in doing data entry and in the use of Microsoft Office 2000, Cityworks, Kronos, and IFAS preferred, utilizing Outlook, word processing, and spreadsheet software programs;
• Ability to summarize, tabulate or format data or information in accordance with a prescribed schema or plan to facilitate the identification and extraction of useful information;
• Ability to speak or signal to people to convey or exchange information of a general nature;
• Ability to handle or use machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office machines, including adding paper and changing toner;
• Ability to perform skilled work involving rules/systems with almost constant problem-solving;
• Ability to read routine sentences, instructions, regulations, procedures or work orders; write routine sentences and complete routine job forms and incident reports; and speak using proper grammar;
• Ability to perform clerical, manual or technical tasks prescribed by standard practices but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices; requires normal attention for accurate results; and
• Ability to guide others, requiring frequent decisions affecting co-workers and others who depend on the service or product; works in a somewhat fluid environment with rules and procedures but with many variations from the routine.

Salary : $39,024 - $48,780