What are the responsibilities and job description for the Project Manager - Engineering position at City of Eureka?
JOB
The City is currently hiring to fill one (1) full-time vacancy for this position in the Engineering Department. DEFINITION Under general direction, provides administrative, program, budgetary, grant, purchasing, training and work-flow support and project management to an assigned department and/or division; analyzes departmental practices and procedures and makes recommendations for organizational, operational, policy and procedural improvements; develops, summarizes and maintains administrative and fiscal records; directs, oversees and manages cultural, environmental, grant, and other programs, special projects and studies and performs related administrative support functions; fosters cooperative working relationships among City departments and acts as liaison with various community, public and regulatory agencies; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management personnel. Exercises general and direct supervision over assigned staff. CLASS CHARACTERISTICS This is an advanced journey-level class in the professional administrative support series. Responsibilities include developing and implementing policies and procedures for the following programmatic functions: budget development, financial administration and reporting, expenditure monitoring, grant funds disbursement, purchasing, contract administration, management analysis, project management, automation and program evaluation. Incumbents provide a professional-level resource for organizational, managerial and operational analyses and studies. Supervision of staff or consultants may be required on a project basis. This class is distinguished from other administrative support classifications by its size, complexity and scope of responsibilities, including project management and the oversight of programmatic functions, in addition to administrative responsibilities.
EXAMPLE OF DUTIES
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, designs, develops, organizes and oversees multiple highly complex projects and programs, such as property management, housing programs, storm water programs, and other environmental, redevelopment and economic development programs and projects.Assists in developing goals, objectives, policies, procedures, work standards and administrative control systems; manages program budgets; oversees or participates in committees formed for these programs; receives, reviews and organizes program applications;Acts as the liaison between the City and outside agencies and vendors and presents committees’ recommendations to the City Council. Coordinates, oversees and performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants application development and oversight, purchasing, contract administration, management analysis, project management, public information and program evaluation; Leads in the development and implementation of key departmental and City projects related to the goals and functions of the department. Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to projects and programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations. Conducts a variety of analytical and operational studies, research, and statistical analyses on administrative, fiscal, personnel, public policy, and operational problems or issues regarding departmental and programmatic activities; evaluates alternatives, makes recommendations and assists with the implementation of procedural, administrative and/or operational changes after approval; monitors legislation and analyzes proposed legislation. Serves as a liaison with employees, public, and private organizations, community groups and other organizations; provides information and assistance to the public regarding the assigned projects and programs and services; receives and responds to complaints, violations, and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions. May assist in the development and reporting of alternate funding sources and ensures that Federal, State, City and funding agency and City accounting and reporting requirements and applicable laws, requirements, regulations and professional accounting practices are met. Prepares and submits City Manager and City Council agenda reports and various other commission, committee and staff reports, resolutions, ordinances and correspondence regarding assigned activities. Confers with other management staff regarding provision of administrative and support services, including contracts, agreements and grant reporting. Prepares or assists in the preparation of requests for proposals and bids and administers consultant contracts. Maintains accurate records, databases, and files; develops storage of records and retention schedules. Assists with and coordinates and organizes special events; provides public relations, outreach and education programs to the community. Communicates orally, in writing or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations. May participate in the selecting, training, motivating and evaluating of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies. May direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in workflow, procedures and use of equipment and forms. May be responsible for development and supervision of capital improvement projects. Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
Education and Experience: Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, economics, or a field related to the assigned program area(s), andFive (5) years of professional-level programmatic, special projects, and related administrative support experience, withTwo (2) years supervisory experience. License: Valid California class C driver’s license with satisfactory driving record. No other information will be accepted and resumes, cover letters or additional materials WILL NOT BE CONSIDERED.PHYSICAL DEMANDSMust possess mobility to work in a standard office setting and use standard office equipment, including a computer, as well as to work in the field and streets; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is partially a sedentary office, partially a field classification, and standing in and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions.ENVIRONMENTAL ELEMENTSEmployees partially work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to potentially hazardous physical substances. Employees also work in the field and may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.WORKING CONDITIONSMay be required to work on evenings, weekends and holidays.THE SELECTION PROCESSAll applications received are screened to determine which applicants most closely match the desired education, experience, knowledge, and abilities of the position. Applicants will receive email notification of the results of the screening process. Applicants meeting the minimum qualifications are not necessarily guaranteed advancement to the examination process, as only the most qualified candidates will be invited to participate. The most qualified applicants will be invited to an oral board examination tentatively to be held in January. The Department Head [and/or designee(s)] will interview the top six (6) candidates from the examination process. The eligible list created from this recruitment may be used to fill full-time, part-time, temporary, and grant positions. The City reserves the right to extend the final filing date as necessary.
The City is currently hiring to fill one (1) full-time vacancy for this position in the Engineering Department. DEFINITION Under general direction, provides administrative, program, budgetary, grant, purchasing, training and work-flow support and project management to an assigned department and/or division; analyzes departmental practices and procedures and makes recommendations for organizational, operational, policy and procedural improvements; develops, summarizes and maintains administrative and fiscal records; directs, oversees and manages cultural, environmental, grant, and other programs, special projects and studies and performs related administrative support functions; fosters cooperative working relationships among City departments and acts as liaison with various community, public and regulatory agencies; and performs related work as required. SUPERVISION RECEIVED AND EXERCISED Receives general direction from assigned supervisory or management personnel. Exercises general and direct supervision over assigned staff. CLASS CHARACTERISTICS This is an advanced journey-level class in the professional administrative support series. Responsibilities include developing and implementing policies and procedures for the following programmatic functions: budget development, financial administration and reporting, expenditure monitoring, grant funds disbursement, purchasing, contract administration, management analysis, project management, automation and program evaluation. Incumbents provide a professional-level resource for organizational, managerial and operational analyses and studies. Supervision of staff or consultants may be required on a project basis. This class is distinguished from other administrative support classifications by its size, complexity and scope of responsibilities, including project management and the oversight of programmatic functions, in addition to administrative responsibilities.
EXAMPLE OF DUTIES
EXAMPLES OF ESSENTIAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Plans, designs, develops, organizes and oversees multiple highly complex projects and programs, such as property management, housing programs, storm water programs, and other environmental, redevelopment and economic development programs and projects.Assists in developing goals, objectives, policies, procedures, work standards and administrative control systems; manages program budgets; oversees or participates in committees formed for these programs; receives, reviews and organizes program applications;Acts as the liaison between the City and outside agencies and vendors and presents committees’ recommendations to the City Council. Coordinates, oversees and performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants application development and oversight, purchasing, contract administration, management analysis, project management, public information and program evaluation; Leads in the development and implementation of key departmental and City projects related to the goals and functions of the department. Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to projects and programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations. Conducts a variety of analytical and operational studies, research, and statistical analyses on administrative, fiscal, personnel, public policy, and operational problems or issues regarding departmental and programmatic activities; evaluates alternatives, makes recommendations and assists with the implementation of procedural, administrative and/or operational changes after approval; monitors legislation and analyzes proposed legislation. Serves as a liaison with employees, public, and private organizations, community groups and other organizations; provides information and assistance to the public regarding the assigned projects and programs and services; receives and responds to complaints, violations, and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions. May assist in the development and reporting of alternate funding sources and ensures that Federal, State, City and funding agency and City accounting and reporting requirements and applicable laws, requirements, regulations and professional accounting practices are met. Prepares and submits City Manager and City Council agenda reports and various other commission, committee and staff reports, resolutions, ordinances and correspondence regarding assigned activities. Confers with other management staff regarding provision of administrative and support services, including contracts, agreements and grant reporting. Prepares or assists in the preparation of requests for proposals and bids and administers consultant contracts. Maintains accurate records, databases, and files; develops storage of records and retention schedules. Assists with and coordinates and organizes special events; provides public relations, outreach and education programs to the community. Communicates orally, in writing or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations. May participate in the selecting, training, motivating and evaluating of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies. May direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in workflow, procedures and use of equipment and forms. May be responsible for development and supervision of capital improvement projects. Performs other duties as assigned.
SUPPLEMENTAL INFORMATION
Education and Experience: Any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, economics, or a field related to the assigned program area(s), andFive (5) years of professional-level programmatic, special projects, and related administrative support experience, withTwo (2) years supervisory experience. License: Valid California class C driver’s license with satisfactory driving record. No other information will be accepted and resumes, cover letters or additional materials WILL NOT BE CONSIDERED.PHYSICAL DEMANDSMust possess mobility to work in a standard office setting and use standard office equipment, including a computer, as well as to work in the field and streets; to operate a motor vehicle and to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups and over the telephone. This is partially a sedentary office, partially a field classification, and standing in and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard, typewriter keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects necessary to perform job functions.ENVIRONMENTAL ELEMENTSEmployees partially work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to potentially hazardous physical substances. Employees also work in the field and may be exposed to hot and cold temperatures, inclement weather conditions, loud noise levels, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.WORKING CONDITIONSMay be required to work on evenings, weekends and holidays.THE SELECTION PROCESSAll applications received are screened to determine which applicants most closely match the desired education, experience, knowledge, and abilities of the position. Applicants will receive email notification of the results of the screening process. Applicants meeting the minimum qualifications are not necessarily guaranteed advancement to the examination process, as only the most qualified candidates will be invited to participate. The most qualified applicants will be invited to an oral board examination tentatively to be held in January. The Department Head [and/or designee(s)] will interview the top six (6) candidates from the examination process. The eligible list created from this recruitment may be used to fill full-time, part-time, temporary, and grant positions. The City reserves the right to extend the final filing date as necessary.
Project Manager
Northcoast Regional Land Trust -
Arcata, CA