Police Records Specialist

CITY OF EVANS
EMPLOYMENT ANNOUNCEMENT

POSITION: POLICE RECORDS SPECIALIST

DEPARTMENT: POLICE

REQUISITION: 1560

STATUS: FULL-TIME/NON-EXEMPT

SALARY RANGE: $24.20-$33.88/HR, DOQ

WORK SCHEDULE: MONDAY-FRIDAY- 8:00 A.M-5:00 P.M.

OPENING DATE: TUESDAY, JANUARY 9, 2024

CLOSING DATE: TUESDAY, JANUARY 30, 2024

SUMMARY: Under general direction, performs a variety of routine and complex administrative duties which support the police records and administrative functions related to the effective operation of the Police Department.

ESSENTIAL FUNCTIONS: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. The list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. The essential functions of this job may be modified or changed at any time.)

• Answers inquiries and complaints from the public both in person and by telephone; provides and obtains information in accordance with prescribed policies and regulations.
• Performs a wide variety of complex document and records management duties related to confidential police reports, law enforcement records, court requirements, police records and case files.
• Provides administrative support in assigned area of responsibility, including preparation of confidential correspondence to various agencies, processes incoming and outgoing mail, maintains e-subpoena.
• Provides administrative support to Command Staff, including calendar management, meeting note preparation, memo preparation, phone message management, and other duties as needed. Enters various information into computer system including summons, traffic accidents and pawn tickets; enters and processes information as it pertains to CCIC/NCIC and NIBRS.
• Is knowledgeable about and able to work with the current budget, payroll, and scheduling software and processes.
• Performs a variety of document management duties related to confidential police reports, law enforcement records, court requirements, police records, and case files. Ensures those records adhere to state and federal rules and regulations and reporting requirements are met.
• Uses radio, computer, and other appropriate equipment to communicate information to officers in the field.
• Specific working knowledge and management of the in-house report management system (RMS) and records management law.
• Processes requests for Body Worn Camera footage to include completing necessary redactions. Creates, updates, scans, and approves case reports and files.
• Performs various tasks related to police administration including finger printing, maintenance of statistical data relating to criminal, traffic, and officer activities as well as sex offender database, website, calendar, and online map. Create computer forms and or documents. Testify in court as required.
• Completes report writing for lost and found property and other cold reports as assigned or needed. Complete background checks for all local, state/national administrative and investigative personnel.
• Schedules and arranges payment for all departmental staff training.
• Maintain and purchase supplies, develop purchase orders, and may assist with the quartermaster program.
• Coordinate and oversee volunteer program, schedule, and assign work, may train, and monitor productivity.
• In the absence of the Digital Evidence Technician will provide backup support for digital evidence requests as needed.
• Opens and distributes departmental mail. Composes and answers routine correspondence.

OTHER FUNCTIONS:

• May be called upon to interpret and translate English and Spanish for Police, Recreation, Customer Service Unit, and Court personnel and the general public in verbal and written form. Maintain confidentiality of sensitive information.
• Processes digital file requests.
• Extracts requested data from RMS and Computer Aided Dispatch files.
• Creates correspondence related to Liquor License Renewals.
• Provides status of vehicles for Bill of Sales for towing company.
• Performs other related tasks as assigned.
• May be required to work overtime.

QUALIFICATIONS:

Minimum Education and Experience:

High school diploma or GED; four years of progressively responsible customer service or administrative support experience. College education with special emphasis in police administration or related fields preferred. Bilingual in Spanish preferred. Equivalent combinations of education and experience may be considered.

Knowledge, Skills, and Abilities:

• Knowledge of document management techniques involving typing/keyboarding, classifying, electronic and manual filing and retrieval of documents.
• Knowledge of Police records, electronic databases and information systems.
• Knowledge of applicable laws, regulations, policies, and procedures relating to sex offender registration requirements, handling evidence, public records, and confidentiality of law enforcement records.
• Skill in the safe and lawful operation of a motor vehicle.
• Ability to use standard office equipment, computer equipment and software including word processing, database management, spreadsheet applications, and electronic mail.
• Ability to operate a personal computer, scanning equipment and related software applications.
• Ability to understand and follow verbal instructions as well as full capability to read and interpret written documents and manuals.
• Ability to listen well and communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with City employees, management, other agencies, and the general public.
• Ability to maintain accurate records and filing systems.
• Ability to effectively present and communicate information/directions in one-on-one and group situations to the general public and other employees within the organization.

Licensing and/or Certification Requirements:

Colorado Driver’s License.

Colorado Crime Information Center (CCIC) Certification desired.

Physical and Mental Requirements:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, stoop, squat, kneel, talk, hear and see. The employee is required to exercise visual concentration for extended periods of time. The employee is required to reach, twist, demonstrate manual dexterity, use repetitive motions in the conduct of work and perform lifting up to 20 pounds.

Work Environment:

Position is performed predominately in an office setting and is not substantially exposed to adverse environmental conditions.

The City of Evans conducts pre-employment physical exams, drug testing, and background investigations as a condition of employment. A positive drug screen test for marijuana will disqualify a candidate from being considered for employment, regardless of whether the use is recreational or medical (red card).

Apply online at www.evanscolorado.gov,City of Evans, Human Resources, 1100 37th Street, Evans, CO 80620.

EQUAL OPPORTUNITY EMPLOYER