Procurement Specialist

• Maintain vendor records, including entering and updating vendors in the City's accounts payable software and requesting appropriate documentation, such as IRS W-9;
• Respond to vendor inquiries;
• Assist in writing Requests for Proposals (RFPs) and Invitations to Bid (ITBs) along with related contract documents;
• Coordinate training, education and discussion groups with departmental accounts payable clerks concerning purchasing policies, work-flows and proper data entry into the City's software for invoices and requisitions;
• Respond and assist other departments with requests for vendor purchasing information;
• Research purchasing-related issues and provides recommendations for improvement in the accounts payable process;
• Manage, monitor, and update all aspects of the City's Purchasing Intranet and Internet website, as well as the State's Purchasing website (eVA), which includes posting RFPs/ITBs, all addenda and notice of awards;
• Ensure timelines are met throughout the RFP/ITB process;
• Assist in processing departmental Purchase Orders to ensure appropriate bidding/quote requirements have been met as set forth by the City's purchasing policies and the VPPA;
• Assist with eVA Quick Quotes and eMall Orders, as needed, using the State’s Purchasing website, eVA;
• Review City invoice documentation presented for payment by departments to ensure compliance with purchasing policies, including ensuring appropriate invoicing documentation and approval has been submitted, invoice payments are not duplicated, and all available discounts have been taken;
• Attend appropriate educational opportunities related to purchasing;
• Perform related work as required.

Physical Requirements: This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires stooping, reaching, standing, walking, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.Minimum Requirements:

• Associate’s degree with coursework in purchasing, marketing, business management, or related field and considerable experience in the purchasing and contracting of a variety of services, supplies, materials and equipment. An equivalent combination of education and experience may be used to meet this requirement.
• Valid driver's license required.

The ideal candidate will have:

• General knowledge of purchasing practices, procedures, rules and regulations;
• Thorough knowledge of standard office practices and procedures and business, technical or legal terminology;
• Excellent writing skills;
• The ability to:
  • Plan, lay out and conduct clerical operations involving transactions requiring effective accountability and accurate controls;
  • Use a computer to type accurately and utilize Microsoft Office Suite and Adobe Acrobat;
  • Pay attention to details;
  • Establish and maintain effective working relationships with current and prospective vendors, City departments, associates, other government agencies and the general public.

Successful applicants for this position will be subject to a DMV record check and must complete a satisfactory drug screen and criminal background check.

Application Deadline: All candidates must submit a complete City of Harrisonburg online employment application, including education history and work experience in the body of the application, by 5:00pm EST on May 3, 2021 in order to be considered.

The City provides an excellent benefits package including health insurance, retirement (VRS & ICMA-RC), life insurance, paid leave, holidays and more.

Salary : $39,125 - $44,990