Senior Deputy Court Clerk

JOB SUMMARY:

Under general direction of the Court Administrator, serves as the Alternate Court Administrator in his/her absence. Assist the Court Administrator with organizing court activities and personnel, accurately enters data and processes cases involving various fine-only misdemeanors and city ordinances filed in the court, and provides direction and supervision to the Deputy Court Clerks. Provide a variety of clerical and/or technical non-judicial functions in support of court operations. Strong customer service and cash handling skills; does related work, as assigned or required.

ESSENTIAL JOB FUNCTIONS:

• Oversees Deputy Court Clerks to ensure all assigned duties are completed efficiently and correctly.
• Prepares cases filed with the court by importing or entering citations into the Court's case management system.
• Maintains knowledge of new laws and court procedures.
• Acts in the capacity of Court Administrator, when necessary.
• Accurately sort and file cases immediately after being received.
• Updates and inputs data efficiently on case files with notes as contact is made with defendants, judges, attorneys, officers or others.
• Aids in organizing and maintaining case files and court records.
• Calculates, collects, and processes fines, fees and court costs based on judicial orders or other miscellaneous charges.
• Reviews documents presented for authenticity and accuracy.
• Knowledge of methods and techniques of providing efficient court services.
• Processes various documents, including complaints, failure to appear warrants, probable cause affidavits, summons, subpoenas, warrants, and prepares related reports.
• Performs various bookkeeping duties, including receiving payments for various fines and fees, entering payment information into computer, making deposits, and preparing payment reports.
• Responsible for understanding State Law and how it applies to municipal courts jurisdiction.
• Assists in the preparation and processing of warrant documentation.
• Performs general receptionist duties.
• Ability to maintain confidential data and information for staff.
• Provides effective communication (oral or written) on information regarding various court policies, procedures, and City ordinances in regards to fines, payments, restitutions, and status of cases.
• Performs basic cashiering and general accounting functions such as receipting payments, researching and correcting errors in payment records, cash handling, receipt balancing, making change, and dealing directly with payees.
• Receives, sorts and distributes incoming mail and e-mails as necessary.
• Assists and provides clear, concise, and accurate information to the public at the counter and on the telephone; refers calls and inquiries to appropriate person; explains routine procedures and court functions.
• May prepare court dockets, including notifying parties regarding court dates, process summons, subpoenas, and hearing notices.
• Reviews cases for compliance and prepare final disposition paperwork for Judge's signature.
• Provides general information regarding the scheduling of court dates, driving safety course, warrants, processing cases under the directive of standing orders issued by the Presiding Judge.
• Prepares and sends pre warrant notices, notices of past due requirements, late payments, and scheduled court appearances.
• Compiles, types, records and files wide variety of court records, reports, and materials including citations, summons, warrants, letters, reports and complaints.
• Performs other duties, as assigned or required.

KNOWLEDGE, SKILLS & ABILITIES:

• Knowledge of court procedures.
• Knowledge of pertinent Federal, State and local laws, codes and regulations.
• Ability to coordinate and direct the performance of various court services.
• Knowledge of office practices and procedures.
• Knowledge of basic mathematical principles.
• Ability to interpret and decipher court documents and understand legal terminology.
• Ability to learn and have knowledge of Texas Transportation Code, Penal Code, Code of Criminal Procedures, regarding laws governing Class 'C' Misdemeanors.
• Ability to perform excellent customer service.
• Ability to follow and communicate effectively, both verbally and written.
• Ability to develop and maintain effective working relationships
• Ability to work under stressful working conditions.
• Ability to operate a computer and related software applications.

QUALIFICATIONS:

• Must be bondable.
• Must be able to type 50 wpm or more.
• Must have Level 1 Court Clerk certification from TMCEC.
• Must have or be able to receive a Texas Notary Public Commission.
• Bilingual (English/Spanish) preferred.
• Applicants for this position must pass a Criminal Justice Information
  Systems (CJIS) fingerprint-based background check and maintain CJIS
  eligibility.

EDUCATION & EXPERIENCE:

• High School Diploma or GED.
• Prior Municipal Court experience requires at least three (3) years of experience as a deputy court clerk and/or court office support in an administrative office environment.
• Must complete the Municipal Court Clerk Training Course annually.

CERTIFICATES & LICENSES:

• Must possess and maintain a valid Class "C" Texas Driver's License.
  Valid Texas Crime Information Center and National Crime Information
  Center (TCIC/NCIC) Certification within one (1) year of employment and
  re-certified yearly.

PHSYSICAL REQUIREMENTS:

• May be required to carry, hold, lift, push and pull a minimum of 25 lbs.
• Visual acuity.
• Speech and hearing.
• Hand and eye coordination and manual dexterity necessary to operate computer keyboard and basic office equipment.
• Position is subject to sitting, standing, reaching, walking, twisting, and kneeling to perform essential functions.

WORK ENVIRONMENT:

• Conducts work primarily in an office environment.

WORK HOURS:

• Monday - Friday, 8:00 a.m. - 5:00 p.m., including some overtime on court days.

This job description is not an employment agreement or contract.

Management has the exclusive right to alter this job description at any time without notice.

THE CITY OF HELOTES IS AN EQUAL OPPORTUNITY EMPLOYER

Salary : $43,000 - $53,000