Warehouse Specialist

Responsible for performing clerical and manual work in the operation and maintenance of the City’s water and sewer warehouses. An employee in this class maintains warehouse inventory for day-to-day operations and emergency repairs; quotes and purchases all inventory and special-order items and reviews inventory stock levels and determines commodities to be ordered. Work is performed under the general supervision of the Utilities Inventory and Purchasing Coordinator and is evaluated based on conferences, review of completed work, observation of demonstrated skills and feedback from customers.

ESSENTIAL JOB FUNCTIONS

• Maintains Water and Sewer Department inventory within multiple warehouses for the City.
• Reviews inventory stock levels and determines commodities to be reordered.
• Coordinates the re-ordering of materials to always ensure appropriate readiness.
• Prepares quote sheets on commodities; emails, faxes or mails quote sheets to vendors; receives quotes; analyzes quotes; awards purchase.
• Prepares information for purchase requisitions; assists Operations Support Coordinator with the preparation of purchase orders from requisitions; emails, faxes or mails purchase orders to vendors; and expedites orders that are slow in arriving.
• Receives orders from common carriers and vendor delivery; inspects items for damage before receiving; pulls receiving copy of purchase orders and packing slips to verify quantities received; records inventory numbers on each item received; unpacks and places in proper location on shelves; and enters items into computer to update quantity received in inventory
• Greets employees and takes orders; picks items from shelves and records on inventory issue sheets; distributes items to employees; and enters items into computer to update quantity issued from inventory.
• Schedules parts for water and sewer taps and repairs.
• Repairs and maintains small engines and electric motors for pumps; and calibrates gas detectors.
• Receives phone calls from employees and vendors; assists employees in research of new products; and receives salespeople expressing interest in providing services to City.
• Maintains warehouse records as needed; assists employees with products as needed.
• Cleans warehouse floor; recycles cardboard and excess pallets; receives shipments for other departments; and inspects and notifies departments of shipment.
• Performs other related job duties as assigned.

WAREHOUSE CAREER LADDER

Qualifications for Warehouse Specialist – Grade 12 - $44,800 - $56,492

Education and Experience:

High school diploma or equivalency; and two (2) years of experience in warehouse operations including purchasing and inventory of supplies; or an equivalent combination of education and experience.

Special Qualifications:

• Possession of a valid driver’s license to operate a motor vehicle. Requirement exists at the time of hire and as a condition of continued employment.
• Must have a Forklift Operator Certification.

Qualifications for Senior Warehouse Specialist – Grade 13 - $47,040 - $59,316

Knowledge, Skills and Abilities:

• Knowledge of current storeroom and inventory practices.
• Knowledge of warehouse items and their use in governmental service.
• Knowledge of sourcing techniques to elicit the lowest price for equivalent products.
• Knowledge of municipal purchasing laws and regulations.
• Knowledge of mathematics, business English, grammar, and punctuation.
• Ability to accurately count and inspect various stores and materials.
• Ability to maintain physical inventories and match to computer records.
• Ability to use Cityworks and Storeroom for maintaining inventory; reconcile with Finance Department.
• Ability to operate flatbed truck for deliveries.
• Ability to operate equipment such as forklift, scissor lift, hand tools, testers, etc.
• Ability to communicate with others, both orally and in writing.
• Ability to establish and maintain effective working relationships with coworkers, vendors, and others.
• Ability to follow oral and written instructions.

PHYSICAL DEMANDS

Work in this classification is defined as heavy work requiring the physical exertion of

up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. Work requires climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, handling and repetitive motions. Work requires dexterity in the hands for typing and operation of standard office equipment and visual acuity is necessary to read handwritten and typewritten materials and to operate a computer terminal. Vocal communication is required to express or exchange ideas. Hearing is required to perceive information at normal spoken word levels. Visual acuity is required for depth perception, preparing and analyzing written or computer data, visual inspection of products, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

WORK ENVIRONMENT

Work is primarily performed in both inside and outside environmental conditions, including extreme heat and cold and workplace hazards. Employee is exposed loose equipment not being secured, collapsing shelves, dirt, dust, spills on floors, loose electrical cords, and other safety hazards. When required, the employee is exposed to outside environmental conditions to pick up or deliver materials or products to City offices and return to vendors.