What are the responsibilities and job description for the Executive Assistant position at City of Hope?
This is an exciting opportunity to support groundbreaking research at TGen by providing support to a Distinguished Professor and Executive VP of Molecular Medicine. The role involves managing various administrative tasks in a fast-paced environment, including calendar oversight, travel arrangements, expense reporting, and catering, while collaborating closely with the team.
Duties and Responsibilities:
- Manage the Executive's calendar, scheduling meetings and appointments.
- Plan and prepare for meetings, tours, and events.
- Handle proactive calendar management and travel arrangements.
- Organize conference registrations and maintain memberships.
- Manage communications by answering calls and monitoring emails.
- Prepare presentations, expense reports, and other administrative documents.
- Sort, scan, and print documents for daily mail bag.
- Navigate journal inquiries and assist in accessing research articles.
- Type dictated emails and letters of support.
- Maintain shared drive resources and ensure timely meeting preparations.
We are a human-centric organization that translates to our employees. Some of the perks in working for us:
- BC/BS of Arizona health coverage.
- Dental, Vision, Life, Short and Long Term Disability
- Top notch EAP with a full scope of concierge type services
- 401k with 6% match
- Generous time off
- Commuter benefits
- Much, much more!