SENIOR DEPUTY CITY CLERK

Note: This job description is currently being updated and is under review for final approval.

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as
Senior Deputy City Clerk. 

The ideal Senior Deputy City Clerk is a resourceful self-starter whose superior verbal and written communication skills enable them to forge trust-based alliances across departments, vendors, and community partners, ensuring the Elected City Clerk’s Office is represented with professionalism and integrity. They approach every challenge with meticulous attention to detail and a commitment to excellence, applying sound judgment, ethical integrity, and unwavering discretion to protect sensitive legislative work. Their analytical thinking and strategic prioritization allow them to solve problems proactively and manage time effectively under tight deadlines. They navigate sensitive conversations with tact to foster cooperation and trust. They exhibit natural leadership by setting a positive example and taking initiative on key projects. They champion continuous improvement by embracing complexity, anticipating needs, and streamlining processes.

• Assists in organizing and composing the City Council agenda, packet materials and meeting minutes
• Attends City Council and Public Financing Authority meetings in lieu of the Assistant City Clerk as required
• Uses software to live stream City Council meetings and record actions taken
• Edits, proofreads, and submits in finished form meeting minutes for City Clerk approval
• Conducts follow-up actions taken by the City Council
• Reviews and compiles City Council staff report information submitted by departments
• Posts meeting agendas pursuant to State Law
• Publishes public hearing notices and ordinance synopsis according to applicable codes and statutes
• In the absence of the City Clerk or Assistant City Clerk, attends Agenda Review meetings with City Council, City Administration and department heads to review proposed agenda items
• Interacts with departments to coordinate agenda preparation; makes revisions and adds documentation as required
• May attend post-meeting briefings to discuss City Council action
• Procures goods and services as needed
• Acts as department records coordinator/manager
• Performs notarial duties and certifies official copies of department records
• Electronically records documents with the County of Orange
• Administers oath of office
• Assist Assistant City Clerk to oversee mandatory FPPC filings
• Provides customer service at counter and over the phone in response to requests from the public and staff
• May  provide work direction to Deputy City Clerks
• Responds to public and staff inquiries regarding policies, procedures, elections, Fair Political Practices Commission and City Council actions
• Researches databases, zoning and municipal codes, microfiche and other records to answer public, inter-agency or intra-agency inquiries
• Oversees delivery of information for compliance with the California Public Records Act
• Certifies published affidavits for ordinances
• Coordinates the execution, certification, publication and recording of documents, and processing of contracts, bids, public hearings and deeds
• Communicates with outside vendor responsible for codification of the City’s municipal and zoning codes
• Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required; maintains regular and consistent attendance record

The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification.  The City, at its discretion, may add, modify, change or rescind work assignments as needed.

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.  A typical combination includes:

Education:  A high school diploma or equivalent certificate, supplemented by two years' college-level coursework or specialized training in business or public administration or other directly related field.  An associate’s degree in business or public administration preferred.

Experience:  Three (3) years’ increasingly responsible paraprofessional or administrative experience, preferably working with an elected/appointed City Council, Governing Board or Board of Directors.  

Licenses/Certifications: State of California Notary Public Commission required.

Certified Municipal Clerk (CMC) designation is preferred and may substitute for up to one (1) year of required experience. Passport Acceptance Agent Certification preferred.

SPECIAL CONDITIONS

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster.

• Application Review
• Examination(s) - Applicants who meet the minimum qualifications will be included in the assessment process, which includes a virtual oral exam (weighted 100%), tentatively scheduled for August 26, 2025.
• Selection Interview
• Background Investigation
• Appointment

Salary : $6,495 - $9,138