What are the responsibilities and job description for the Deputy City Secretary position at City of Midland?
Serves as Deputy City Secretary and Assistant to the City Secretary. Performs duties related to the office of City Secretary.
- Helps to manage the oversight of the City Council agenda process including the preparation and posting of agendas and meeting notices; ensures all ordinances, resolutions, and contracts are executed, recorded, scanned and filed as necessary
- Finalizes Council documents, contracts and agreements
- Attends City Council meetings and in the absence of the City Governance Officer/City Secretary, may fill in to attend
- May attend Special City Council meetings, Boards and Commissions meetings, staff retreats, budget sessions and may also prepare minutes for those meetings
- Maintains codification and performs work related to the City Code of Ordinances
- Administers Oath of Office to appropriate persons
- Answers multiple line phones, directs calls to appropriate staff personnel and answer questions from the public
- Handles all tasks necessary in the absence of the City Governance Officer/City Secretary including, but not limited to, signing contracts and opening bids
- Cross-trains with Records Manager in records retention
- Performs other duties as assigned
REQUIRED CONTACTS:
Employee is in contact with the Mayor, City Council, City employees, the public and officers of various organizations.Knowledge, Abilities and Skills
Ability to read and understand information and instructions, maintain records and logs, understand the management of records. Must have skill in the operation of a number of office machines and equipment such as computers, copiers and facsimile machines. Skill in typing and word processing.
Minimum Education, Experience and Certification
Minimum three years of local government experience in a professional role; or equivalent. Experience as a Deputy City Secretary strongly preferred. Must be a qualified voter. Valid Texas driver’s license required.
Salary : $65,906
